Administrative Specialist

Create Your Experience of a Lifetime

Come work and play in the mountains  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

This position will support the Vice President and Chief Operating Officer of the mountain and provide support to other members of the resort Senior Leadership team. If you are organized, understand guest service, and are looking for a position with a passionate community of coworkers, this could be for you

Job Specifications:

• Housing: Not Available
• Outlet: Breckenridge
• Shift & Schedule Availability: Year Round / Full Time 
• The budgeted range starts at $22.00 - $33.12.  Actual pay will be adjusted based on experience.

Job Responsibilities:

• Must have adequate knowledge of and ability to use computer software (MS Word, Outlook, PowerPoint, Excel, and Smartsheets preferred) in order to handle work involving word processing, accounting data, project timelines and other applications that may become necessary to support the COO
• Oversees multiple calendars, schedules and facility bookings.
• Manages all scheduling, travel plans, and expenses of the VP/COO
• Works with the VP/COO to manage communication of upcoming commitments and responsibilities
• Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgment handling sensitive information.
• Supports resort training programs, communication plans and management outreach.
• Manages budget as it applies to the VP/COO.
• Is responsible for assisting in the preparation of meeting binders, permits, contracts and other reports or communications.
• Performs routine office tasks which include, but are not limited to: multi-line phone system, mail, electronic mail, phone indexes, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems.
• Plays a key role in the contract approval process, including maintenance of records, schedules and communication between departments.
• Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines. Assist with planning and coordination of events as needed.
• Main originator of Mountain Money.
• Manages site purchasing, inventory, maintenance and repair.
• Extensive guest and community relations duties, including telephone contact and preparation of correspondence.
• Maintain company calendars and schedules (Manager’s days off, MOD schedules, budget calendar, contact info, radio call #, organizational charts, etc.)
• Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude.
• Demonstrate willingness and ability to support all front-line operations during high volume time periods, as needed.
• Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.
• Serve as an active member of the Senior Leadership Team, attending meetings, and providing feedback to the team.
• Assists with other tasks that may be assigned from time to time.

Job Requirements

• High School Diploma or GED. Bachelor’s Degree Preferred.
• 3+ Years previous administrative experience to an executive-level position.
• Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Fluent English Language skills.
• Strong foresight and emotional intelligence
• Ability to support the Leadership team

The expected pay range is $22.00 - $33.12. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  504267
Reference Date: 08/16/2024 
Job Code Function: Administrative