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Associate Archives Coordinator

1 month ago

Rensselaer, United States Regeneron Pharmaceuticals, Inc. Full time

The Information and Records Management department at Regeneron is adding to their team The Archives Coordinator provides records management support and consultative services for the program with a focus on records collection, cataloguing records data into a content management system, and paper records scanning effort. This person will implement defined procedures to ensure compliance with IM policies and standards, describe procedures and standards to others, interpret instructions and maintains procedures documentation.

Shift available:

  • 2nd Shift: Monday - Friday, 2pm-10:30pm

    In this role, a typical day might include the following:

    • Classify and process information according to IM/IG procedures so that related information assets are linked, retrievable, and meet organizational compliance requirements

    • Coordinates the transfer of documents to the off-site archives/repositories, to include the documentation, tracking and shipment of records

    • Implements retention schedules and creates destruction notifications for approval; works closely with departmental representatives to review and update materials and gain approval for destruction

    • Processes obsolete information for destruction, coordinates the disposition of obsolete information. and destroy, delete, or transfer information assets in accordance with IM/IG policies and procedures to meet the organizations compliance requirements

    • Pulls, routes and refiles all media and routes obsolete media to the proper departmental area or to a vendor for accurate disposition

    • Monitors environmental conditions of room and acts based upon pre-defined criteria

    • Archive completed GLP and non-GLP study raw data, protocol, reports, equipment logs and electronic data/records, and any other relevant documents following the appropriate cataloging system based on current SOPs

    • Serve as the SME for the GLP Archives and the point of contact for any related projects, audits or health authority inspections

    • Collect metrics and compiles statistics on projects for inclusion in monthly reports

    • Support and train others in the use of technology to accomplish tasks that support IM program objectives.

      This role may be for you if you:

      • A certification in Records Management or Information Management (e.g., CRM, NARA Records Certification, AIIM records-related certification).

      • Knowledge of Federal laws and National Archives and Records Administration (NARA) policies and procedures relating to records management

      • Knowledge in GLP archival, records and information management, or library sciences

      • Experience with Microsoft Office Word, PowerPoint, Excel, Access, and Outlook

      • Experience with Electronic Records Management Systems (e.g. OpenText, Viva)

      • Demonstrated attention to detail, organizational skills and ability to work in a team environment under time restraints

      • Demonstrated problem-solving skills with strong verbal and written communication skills

      • May require 5-10% travel based on business needs

        To be considered for this role, you must hold a Bachelors degree in Library Sciences, English or related major and the following minimum amounts of professional and relevant records management/archivist experience, preferably in the Biotech/Pharmaceutical industry, in record/information management and/or library sciences, for each level:

        • Assoc. Archives Coordinator 0 - 2 years

        • Archives Coordinator - 2+ years

          May substitute proven experience for education requirement. Level is determined based on qualifications relevant to the role.

          #REGNQA

          Does this sound like you? Apply now to take your first step towards living the Regeneron Way We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels

          Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

          For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

          Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

          Salary Range (hourly)$20.77 - $37.36