Senior Program Records Clerk

4 weeks ago

Detroit, United States Wayne State University Full time

Senior Program Records Clerk - Communication Sciences & Disorders

Wayne State University is searching for an experiencedSenior Program Records Clerk - Communication Sciences & Disordersat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Maintain and update a variety of on-line and hard copy files pertaining to the successful operation of a unit with a specialized academic or service mission. Perform general office routines according to program policies and procedures.

Assemble and maintain computer-based and hard-copy files pertaining to the participants and activities of a specific academic or service based program. Update files to reflect participant activity, changes in addresses, administrative activity of unit and reference materials.

Maintain program calendars. Schedule conferences, meetings and interviews. Arrange necessary supplies, equipment and amenities for functions; prepare and gather paperwork for events. Schedule student appointments.

Receive and direct incoming phone calls and visitors. Provide information and assistance to students, faculty members and the general public about records and program policies, procedures and requirements.

Type correspondence, grant proposals, course material, contracts, manuscripts and reports. Follow established practices and/or standards for presentation of material. Provide proofread documents for final review and/or signature.

Provide functional supervision to a small number (1-3) of clerical and part-time support personnel. Assign, monitor and review work activities. Train in appropriate methods and procedures.

Perform related work as assigned.

Unique duties:

This classification provides responsible and independent clerical support to an academic or service-based unit of the University. Duties are procedural in nature, but necessitate awareness of related tasks. Incumbents must search for solutions or new applications within an area of learned things and are allowed to set priorities subject to supervisory approval and review. Functional work direction may be provided to a small number (1-3) of part-time and/or temporary positions. Incumbents must utilize a keen attention to detail. This classification reports to and receives work direction from a professional or management level position.

Qualifications:

High school graduate or equivalent combination of education and/or experience.

Considerable knowledge of University administrative policies and procedures.

Some program knowledge.

Ability to communicate effectively with others.

Ability to operate standard office equipment.

Ability to type and use word processing equipment with speed and accuracy.

Typically, incumbents have held lower level Program Records Clerk positions.

School/College/Division:

H12 - College of Liberal Arts & Science

Primary department:

H1227 - Communication Sciences & Disorders

Employment type:

  • Regular Employee

  • Job type: Full Time

  • Job category: Staff/Administrative

Funding/salary information:

  • Compensation type: Annual Salary

  • Salary minimum: $33,268

  • Salary hire maximum: $39,921

Working conditions:

This position is covered under the collective bargaining agreement between WSU and the WSU Chapter of the American Association of University Professors, which contains and settles all matters with respect to wages, benefits, hours and other terms and conditions of employment.

Job openings:

  • Number of openings: 1

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

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