Special Collections Librarian and Archivist
3 weeks ago
Special Collections Librarian and Archivist
Harvard College Library
64421BR
Job Summary
Harvard-Yenching Library seeks an innovative, collaborative, and user-centered Special Collections Librarian and Archivist to develop, manage, and promote use of the Library’s Special Collections. Reporting to Librarian of the Harvard-Yenching Library, supervising library assistants and working closely with colleagues in collection development, the incumbent collects, organizes, and maintains control over a wide range of primary and unique sources in many formats, including born digital, according to professional standards and best practices. The Special Collections Librarian and Archivist appraises potential acquisitions and provides research assistance in the use of materials in HYL Special Collections. The Special Collections Librarian and Archivist develops policies and procedures for the Harvard-Yenching Library in collaboration with other special collections and archives across Harvard Library. The Special Collections Librarian and Archivists manages acquisition, processing, disposition, preservation, digitization and access to materials in the Harvard-Yenching Library’s Special Collections.
Position Description
Manages operations of the stacks and reading room of Harvard-Yenching Library Special Collections.
Develops and implements procedures and policies for acquisition, processing, digitization and, preservation of materials for Special Collections, building on existing standards used in Harvard Library.
In collaboration with Harvard-Yenching Library subject librarians, appraises potential collection additions and makes recommendations for acquisition of new collections and deaccession of existing collections.
Develops, arranges, and describes archival collections in accordance with accepted standards and practices.
Creates finding aids using contemporary tools in accordance with national standards and ensures the quality of finding aids created by other staff.
Hires and manages the work of staff, students, or others in processing collections.
Works closely with the subject librarians in Chinese, Japanese, Korean, and Vietnamese studies to develop the Special Collections of the Harvard-Yenching Library.
Provides support in use of Special Collection materials by individual faculty, students, and researchers as well as working with faculty for use by classes.
Works in collaboration with Harvard Library Preservation Services to maintain suitable physical conditions for the Special Collections.
Monitors the use of the collection’s materials to ensure their security.
Promotes the Harvard-Yenching Library’s Special Collections to its potential users both at Harvard and beyond.
Manages exhibition requests from entities within Harvard as well as external institutions.
Organizes physical and online exhibitions of Special Collection materials.
Works collaboratively with Harvard-Yenching Library staff and Harvard Library Imaging Services to initiate and manage digitization projects of Special Collections materials.
Collaborates with East Asian and Vietnamese studies librarians in North American and international institutions, especially those with responsibilities for special collections, to provide support to the wider community of researchers and to develop cross-institution projects.
Supervises Curatorial Assistant for Special Collections and 1-2 student or temporary workers.
Basic Qualifications
A combination of M.L.S. from an ALA-accredited program and a bachelor’s degree in East Asian/Vietnamese studies; or an advanced degree in East Asian/Vietnamese studies.
Minimum of three years of professional experience in a research library.
Excellent reading knowledge of one East Asian language or Vietnamese in both the pre-modern and modern forms. Familiarity with the Hanzi/Kanji/Hancha/Hán Nôm scripts.
Demonstrated knowledge of archival and preservation concepts, methodology, and techniques.
Additional Qualifications and Skills
Experience performing research, identification, and evaluation/appraisal of potential archival collections.
Awareness of current trends in the digitization of archival materials for access and preservation.
Ability and experience developing and maintaining finding aids using contemporary tools in accordance with national standards.
Ability to hire, supervise and train employees, including organizing, prioritizing, and scheduling work assignments.
Demonstrated commitment to equity, diversity, inclusion, belonging, and antiracism.
Excellent written and verbal communication skills.
Evidence of a strong service orientation and demonstrated ability to work effectively with faculty, students, visiting scholars, library colleagues, and the general public.
Experience in handling and managing special collections and archival materials.
Experience in creating finding aids and/or metadata for special collections or archives.
Knowledge of copyright, privacy, and confidentiality and the impact on work in rare book, manuscript, and archival collections.
Experience in digitizing Asian texts.
Experience of organizing physical and online exhibitions.
Working Conditions
The position is based onsite in Cambridge, MA. There may be the opportunity for a flexible or hybrid work model compliant with Harvard University remote work policies.
May interact with collections that may contain dust, mold, or other contaminants.
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
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