Academic Affairs Specialist

To participate in a remote work arrangement, employees must reside in the United States. No remote work arrangement will be considered for working from outside the United States.

If you are a current employee, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency), please click to log in to UKG and then navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process.

EDUCATION & EXPERIENCE REQUIREMENTS:

• Bachelors degree required.
• 2 years experience in an professional office setting or at an educational institution.

PRIMARY DUTIES AND RESPONSIBILITIES:

Information Management:

• Creates presentation materials through the coordination with academic leaders and assigned constituents.
• Compile and maintain minutes for academic units in consistent and professional manner to be shared with constituents and regulatory entities.
• Share information within prescribed timeframes, and upon leadership approval, to engage constituents, ensure accuracy, and promote transparency.
• Generate reports as requested by academic leaders.
• Manage expense reporting as assigned.
• Maintain confidential and sensitive information with the utmost discretion.
• In collaboration with the Marketing Dept. create and publish semesterly newlestter for the School of Nursing.

Meeting & Event Coordination:

• Manages central academic affairs calendar to ensure recency with all activity.
• Provides weekly updates to academic leadership on upcoming events and needed coordination to ensure successful outcomes.
• Organize and support academic and university meetings/events such as academic committee meetings, ICI learning subcommittee, etc. (Board of Trustees), academic council, council of assembly chairs, and program committees.
• Arrange and coordinate logistics for meetings, conferences, and events.
• Prepare meeting agendas, materials, and presentations as necessary.
• Arrange and coordinate logistics for meetings, conferences, and events.
• Attend meetings, document minutes, and follow up on action items.
• Engage with vendors to ensure events/activities are well-planned and executed to meet desired outcomes.
• Support new employee onboarding as assigned through direct engagement or established programs (HU Achieve).
• Provide logistical support for board meetings, regulatory and compliance initiatives.

Travel Support & Management:

• Serve as primary travel support person for academic constituents with university travel agency.
• Assist constituents with travel reservations and accommodations to meet desired needs.
• Process travel modifications as needed.
• Provide training and support for new users to travel platform.
• Prepare travel itineraries and supporting materials in advance of travel.

To learn more about Herzing University and our values, visit us at:

We offer a comprehensive benefits package including outstanding education assistance programs.

Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution.

It is the university's practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2+ status, disability status, age, country of origin, veteran status, or any other status protected by law.