Manager of Financial Services

Found in: beBee S US - 2 weeks ago

Minneapolis, United States City of Minneapolis Full time
Position Description

Manage Regulatory Services budget and internal services (Finance, HR, IT, Property Services and Fleet). The position is the lead staff responsible for implementing Citywide and department initiatives in those areas and manages staff to carry out daily activities.

Work Location
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

  • Lead development of financial planning, analysis and procedures that helps inform the decision-making process for Department Head, Department Directors, Budget Director, Mayor and City Council
  • Report regularly on current financial issues and have deep understanding of financial needs of department
  • Represent the department at meetings with Controller, Budget Director and Chief Finance Officer to report on key finance issues in Regulatory Services including financial conditions and status of financial issues.
  • Manage the annual budgeting development process, make decisions that meet financial goals and recommend courses of action for long term fiscal health of department
  • Provide financial planning and analysis to inform financial decision making. Recommend courses of action. Develop the annual budget in detail and summary.
  • Resolve all budget issues, monitor revenue and expense in department's $30M budget, meet with division managers and department head to identify trends and problems and recommend solutions including reallocation of budget and resources.
  • Maintain a strong understanding of the overall financial goals of the City and help to educate staff on these goals; maintain strong knowledge of the operations of City departments and the budget process.
  • Manage the financial aspects of the department's internal services operations: human resources, technology planning, space planning, and other operating activities.
  • Provide leadership and direct work of HR and IT staff liaisons in Reg Services
  • Manage contract writing with the Procurement Office, seeking guidance and assistance when appropriate.
  • Manage department contracts, lead procurement efforts, manage preparation and processing of professional service contracts.
  • Manage fleet and related costs for the department, including a fleet of more than 110 vehicles with parking and a boat
  • Provide financial oversight for the hiring process of approximately 200 employees within Regulatory Services, coordinate planning and management efforts and provide training materials
  • Hire, train, supervise, develop, conduct performance appraisals for personnel.
  • Serve as a department representative and maintain effective relations with other City departments; coordinate departmental response to Enterprise-wide initiatives.
  • Participate as member of department Leadership team
  • Special projects to ensure long term stability of department operations and City financial goals
  • Craft innovative financial solutions to carry out policy goals.
  • Manage office space for 200 employees on 3 shifts at 3-4 locations
  • Serve as finance contact for Regulatory Services
  • Work with analysts to provide data supporting budget requests, operating recommendations, and strategic plans


Required Qualifications

MINIMUM EDUCATION
Bachelor's Degree in Public Finance, Public Administration, and Business Administration. or equivalent

MINIMUM EXPERIENCE
Five years of related experience, that includes Financial Administration, including making recommendations, and Internal services administration and recommendations

Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is not represented by a collective bargaining agreement. For the terms and conditions of employment, please see the .

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

  • Financial administration including making recommendations
  • Internal services administration and recommendations
  • Supervisory experience
  • Knowledge of principles and practices of financial administration including budget development and financial analysis
  • Considerable knowledge of public financing, budgeting and accounting
  • Knowledge of Regulatory Services functions, policies, practices and procedures
  • Good computer skills
  • Excellent interpersonal skills, analytical skill, creative skills, problem solving skills, decision making skills and leadership skills
  • Excellent oral and written communication skills
  • Ability to define problems, collect, analyze, evaluate and interpret data
  • Ability to make decisions and recommendations
  • Ability to apply an equity lens to work

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

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