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Transition Project Manager
3 months ago
The Transition Project Manager (internally known as Transition Specialist Representative) leads the Paycom implementation by partnering with Outside Sales Reps, Client Relations Representatives (CRR), Paycom Specialists (PSD), and New Client Setup (NCS) Specialists to ensure a successful implementation by guiding our clients to 100% usage and adoption of the Paycom solution. They lead communications with internal and external stakeholders and project personnel, ensuring timely and accurate completion of the project.
RESPONSIBILITIES
Workload & Project Management:
Defines a detailed implementation plan for all customers which includes the goal of 100% employee usage
Successfully implements newly released products with all clients.
Holds clients accountable to deadlines and drives projects to a successful and timely completion while achieving position metrics and customer satisfaction.
Achieving results by organizing time effectively and utilizing self-management habits that lead to increased productivity.
Managing and allocating resources to ensure work is completed efficiently and effectively on or before deliverable deadline(s).
Processes standard to complex payrolls under limited supervision & coordinates payroll processing timelines with all clients to ensure payroll is submitted in accordance to Paycom submission deadlines
Holds internal and external partners accountable to project objectives and timelines
Provides technical and functional support to all internal and external parties with a Paycom Project Plan to collect outstanding data for each client(s) and ensure all deadlines are met
Works with client(s) to map their current process, understand client pain points and identify areas of improvement to maximize efficiencies through use of the Paycom solution and best practices
Coordinates with client(s) to collect setup documentation of all applicable HCM products
Ensures all open implementation tasks are completed, client(s) acceptance meeting is successfully conducted, and all handoff requirements are met per the process to indicate that the client is trained and prepared to transition to the long-term care teams (PSD/CRR)
Consistently meets internal deadlines for reports, trainings, etc.
Leads the internal implementation team in the creation and execution of employee usage strategies
Risk Management
Diagnoses, researches and resolves customer concerns and requests
Makes independent decisions on problem resolution that are consistent with Paycom policies and procedures
Submits all sensitive data through appropriate Paycom platforms in accordance with Paycom Security Standards
Proactively anticipates client(s) needs and assesses risk
Keeps management informed of any significant client problems
Training & Mentoring:
Utilizes the Paycom Project Plan to record setup and trainings for all HCM products per client(s)
Promotes the use of Paycom HCM products through training on site or via web meeting
Ensures all trainings have client acceptance and meet all Paycom standards
Change Management
Actively drives the company vision through the utilization of the Paycom solution
Easily adapts to internal process changes and stays up to date on product developments
Completes Paycom product training to stay abreast of new releases and functionality in order to successfully advise and direct clients on best practices to platform optimization
Holds internal and external partners accountable to project objectives and timelines
Demonstrates initiative by constantly looking for and recommending ways to improve the TSR role
Communication:
Monitors all communication channels including but not limited to e-mail and telephone notifications providing prompt responses
Answers standard to complex questions under limited supervision
Communicates the importance of data validation and first payroll preparation requirements to all clients to ensure perfect first payrolls
Ensures documentation of client processes and account notes are logged timely within Paycom Client Intelligence (PCI)
Ensures proper meeting etiquette by paying attention to the correct posture, inflection, courtesy, tone, understandability and rate of speech
Communicates effectively with clients and colleagues to establish cordial/effective working relationships
Tactfully communicates critical feedback to clients, colleagues and manager
Assumes responsibility for establishing and maintaining effective communication and coordination with Paycom personnel and management
Attends and leads meetings as required (on site and/or web meeting)
Maintains a positive attitude with all Paycom personnel and management
Adheres to all policies of Paycom including those outlined in the Paycom Employee Handbook
Communicates agendas and recaps for all meetings and trainings
Travel:
Up to 50% travel may include overnight on all avenues of transportation (plane, train and/or automobile)
Required to attend in person New Hire, Regional and Department training
Qualifications
Education/Certification:
Bachelors degree
Experience:
At least 1 year of applicable experience in a customer-facing role
PREFERRED QUALIFICATIONS
Education/Certification:
Certifications such as Six Sigma (White Belt, Green Belt), CAPM, CSM, PMP, MBA or comparable program
Skills/Abilities:
Ability to work as part of a cross-functional team
Ability to perform job duties with moderate supervision
Oral and written communication skills
Bilingual preferred; able to read, write, and speak Spanish and/or French proficiently
Public speaking/presentation skills with both small and large formats (50+ attendees)
Ability to build trust and collaborative relationships
Consistently and effectively executes client meetings with business acumen
Intermediate knowledge of the industry, product and processes
Intermediate computer skills in Excel, MS Office Suite, Outlook and Web-based Platforms
Detail oriented and consistently delivers high quality results
Intermediate project management and planning skills
Interpersonal skills
Maintains professional appearance and calm demeanor
Ability to prioritize objectives
Excellent time management skills
Intermediate problem solving and conflict resolution skills
Organizational skills
Takes initiative to learn about a variety of client industries and expands knowledge base
Able to operate in de-escalation and key decision-making scenarios with guidance from direct supervisor
Takes initiative to seek personal and professional development opportunities
Paycom is an equal opportunity employer and prohibits discrimination and harassment of any kind. Paycom makes employment decisions on the basis of business needs, job requirements, individual qualifications and merit. Paycom wants to have the best available people in every job. Therefore, Paycom does not permit its employees to harass, discriminate or retaliate against other employees or applicants because of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status or any other consideration made unlawful by applicable laws. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. The Human Resources Department has overall responsibility for this policy and maintains reporting and monitoring procedures. Any questions or concerns should be referred to the Human Resources Department. ****To learn more about Paycom's affirmative action policy, equal employment opportunity, or to request an accommodation - Click on the link to find more information: paycom.com/careers/eeoc
