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Secretary - Attendance at Park High School

2 months ago

Cottage Grove, United States South Washington County Schools, ISD 833 Full time
POSITION: Secretary - Attendance
10 month - Class 4 - 8 hours per day
HOURS: 7:00 a.m.-3:30 p.m. with hour unpaid lunch
LOCATION: Park High School
STARTING PAY: $19.21 per hour (Step 1) as of July 1, 2024
ANTICIPATED START DATE: ASAP or 08/07/2024

POSITION SUMMARY:

The primary responsibilities of this position include working with a variety of student attendance activities, providing support to assigned assistant principal, and assisting students as needed.

PRIMARY JOB FUNCTIONS:
General Office Functions
  1. Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations
  2. Provide clerical support, which may include:
    1. Correspondence/flyer distribution
    2. Data entry
    3. Copying
    4. Infinite Campus support
    5. Filing
    6. Correspondence and spreadsheets using Word, Excel, and Outlook
    7. Must be proficient with Microsoft Office, Google docs/sheets, able to navigate websites and various programs.
    8. Maintain confidentiality and data privacy for employees and students.
  3. Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
  4. Other duties as assigned.

Department Specific Job Functions
  1. Daily attendance duties, which may include, but are not limited to:
    1. Enter daily attendance into Infinite Campus
    2. Issue admit slips, tardy slips, permits to leave
    3. Contact staff, parents regarding absences and/or tardies
    4. Process and enters detention notifications
    5. Prepare reports (truancy, discipline)
  2. Maintain calendar and/or schedule for supervisor/department
  3. Provide support to assigned Assistant Principal, including scheduling, correspondence
  4. Schedule and prepares for meetings and/or events, including but not limited to: Academic Awards, Senior Night, Conferences, Orientations - Open House
  5. Operate telephone system to provide information to parents
  6. Prepare documents, letters, charts, reports, and presentations to aid assistant principals in completing administrative assignments determined by building principal and rotated on a regular basis


JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):
Required:
  1. High school diploma or equivalent for all new hires after July 1, 2006.
  2. Skills assessment in accordance with established OPEIU testing process.
  3. Actively participates in district-sponsored training when offered.
  4. Excellent customer service skills in person and on the phone.
  5. Proven organizational skills with strong attention to detail and ability to multi-task.
  6. Excellent written and verbal communication skills.
  7. General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
  8. Basic accounting skills.
  9. Prompt, regular and reliable attendance.
  10. Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
  11. Demonstrates an appreciation of diversity in all interactions and job functions.
  12. No written reprimand or higher within the past 12 months.
  13. Not on a Performance Improvement Plan (e.g. Job Target and/or Plan of Assistance)
  14. Must take part in a standardized interview process conducted by HR and the Department/Building Administration. A score of 70% is required to pass the interview. If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview.

Desired:
  1. Demonstrable proficiency in mail merge and label creation.
  2. Demonstrable skill and proficiency using any data base (Access preferred)
  3. Multi-line phone system experience.
  4. Experience in a school setting.
  5. Experience with Infinite Campus.
TESTING: Candidates must pass the qualifying test prior to bidding. Successful candidates must have a qualifying score in each of the following testing areas to be considered for the position: Microsoft Word, Microsoft Excel, Basic Office Skills and Following Written Instructions.