Senior Director of Governance
1 month ago
The American Dental Education Association (ADEA) is looking to add a talented Senior Director of Governance to its team.
The Senior Director, Governance (SDG) plays a pivotal role in overseeing the ADEA governance processes and coordinating key relationships within the Association. Reporting to the ADEA Chief Operations Officer; Chief of Staff (COO/COS), the SDG supervises the Senior Program Manager, Governance and is responsible for facilitating Board processes, developing and updating standard operating procedures, managing call for nominations and elections, planning and facilitating the ADEA House of Delegates, and maintaining the ADEA Board of Directors Handbook and ADEA Bylaws. This is a highly visible and critical position that involves collaboration with various stakeholders such as ADEA Board of Directors (ADEA BOD), Councils administrative board members, members, ADEA BOD Principal Officers, including the ADEA President and CEO. The Senior Director provides leadership on the Association’s governance matters, including preparing for board meetings, drafting and maintaining board minutes and resolutions, and ensuring accurate implementation of board decisions. The Senior Director also assists the ADEA BOD with strategic planning processes and works with ADEA senior leadership to align and implement the strategic plan with ADEA’s mission and goals. This position coordinates all ADEA BOD meeting logistics and communications, ensuring that the ADEA Principal Officers, Board members, and ADEA senior leadership are prepared for their meetings and all Board events. They also coordinate and collaborate on internal/external projects, reports, and assignments for the Board, senior leadership, as well as working with internal and external stakeholders to ensure projects comply with Board and project material design.
The Senior Director also supports the ADEA COO/COS with budgetary responsibilities related to governance and partners with the ADEA President and CEO and Senior Chief Financial Officer to ensure that budget goals are attainable. Additionally, this position works with the ADEA President and CEO and Chair of the Board to organize and staff tasks forces and workgroups, as needed. They also manage ADEA BOD processes, procedures, calendars, schedules, agendas, materials, and communications and also serve as concierge to Board members.
Plans and successfully executes ADEA BOD meetings, committees, task force, and collaborates with ADEA staff and ADEA Council and Advisory Committee Liaisons to ensure that projects, activities, and related ADEA governance functions are operating and staffed appropriately.
Develops, implements, and evaluates programs, services, policies and procedures, and performance standards to achieve departmental goals.
Prepares ADEA BOD meeting notices and partners with the Senior Program Manager, Governance to staff and plan meeting agendas and other communications; prepare materials required for Board meetings; and ensures timely delivery of materials to the Board of Directors and ADEA senior leadership.
Coordinates and collaborates on internal/external projects, reports, and assignments for the Board, as well as working with internal stakeholders to ensure projects comply with Board and project material design.
Responsible for ad hoc projects for ADEA President and CEO and COO/COS to ensure maximum efficiency, productivity, and high performance for the Board, task forces, committees, and other related stakeholders.
Develops policies and procedures as appropriate, identifies and escalates issues following departmental guidelines.
Develops and maintains key relationships with governance national organizations and other related working groups, where appropriate.
Participates and partners with the ADEA COO/COS in developing, preparing, monitoring and reconciling the governance operating budget to ensure goals set by the ADEA President and CEO and ADEA Senior Chief Financial Officer are attainable.
Collaborates with the Senior Program Manager, Strategic Planning and Initiatives in preparing materials, presentations, reports, and other materials for strategic planning sessions.
Partners with data analytics and other departments to curate board reports via use of raw data and visualization tools to present understandable and relevant data and progress updates.
Collaborates with the ADEA President and CEO, Parliamentarian, Senior Program Manager, Governance, and COO/COS to advise ADEA governing bodies, members, stakeholders, and senior leadership on related ADEA Bylaws, policies, procedures, and governance issues.
Partners with the Senior Program Manager, Governance, ADEA Advisor to the Council Staff Liaisons, and Senior Program Manager, Strategic Planning and Initiatives to coordinate, lead, plan, and execute meetings and activities to gather input and provide on-going training on timely governance related information to the ADEA BOD Advisory Committee Liaisons and the ADEA Council Staff Liaisons.
Collaborates with the ADEA BOD, President and CEO, COO/COS, and Senior Program Manager, Strategic Planning and Initiatives to ensure board input, review, and approval of ADEA strategic plan.
Manages business relationship and facilitates contracts with outside vendors whose products or services support the Board's work.
Serves as the official custodian of ADEA BOD materials, procedures, policies, and partners with the ADEA Information Technology Department to maintain the ADEA BOD portal ensuring all documents are consistent and securely posted in a timely manner to appropriate groups.
Stays informed of current governance best practices via literature, governance groups, conferences, etc.
Maintains discretion and confidentiality of ADEA and governance issues and information.
Creates systems to ensure ongoing compliance with related governance, privacy, and other governance related legal requirements.
Facilitates regular review of policies, procedures, and bylaws in conjunction with the Senior Program Manager, Governance.
Partners with the ADEA Parliamentarian and Senior Program Manager, Governance to ensure that governance processes and procedures are followed accurately.
Leads planning for the ADEA House of Delegates (ADEA HOD) annual meeting and prepares and finalizes materials for the ADEA HOD in conjunction with the Senior Program Manager, Governance and other ADEA staff.
Collaborates with the ADEA Business and Finance Office to ensure proper, timely, and efficient reimbursement of Board of Directors and related stakeholders.
Partners with ADEA President and CEO, COO/COS, Parliamentarian, and Senior Program Manager, Governance to ensure all board policies and bylaws are kept up to date.
Responsible for cataloging ADEA Board of Directors materials accurately in conjunction with the Senior Program Manager, Governance and providing an electronic record to ensure that documents and materials are effectively, securely maintained and easily accessible to ADEA senior leadership.
Prepares minutes of the ADEA Board of Directors meetings in a manner that describes the depth to which material issues were evaluated and that reflects the presence of dissenting views and votes, if any.
Plans and facilitates the orientation of new Board officers and Council members and plans and executes ongoing Board member training and development in conjunction with the ADEA Chair BOD, President and CEO; COO/COS, Senior Program Manager, Governance, and Advisory Committee and Council Staff Liaisons.
Provides guidance to the ADEA Board of Directors, governing bodies, and staff conjunction with the Senior Program Manager, Governance, ADEA President and CEO, and COO/COS to ensure that governance projects and objectives are met.
Leads and collaborates with the Senior Program Manager, Governance and other ADEA staff to ensure that the annual call for nominations for ADEA governance positions is executed and managed consistent with ADEA Bylaws, policies, and procedures.
Assists the ADEA Chair BOD and staff in planning, executing and facilitating ADEA volunteer awards, as needed.
Reviews, analyzes, and ensures that the Association governance processes align with the Association certificate of incorporation, bylaws, policies, and governance procedures.
Collaborates with the ADEA BOD, staff, Senior Program Manager, Strategic Planning and Initiatives, Chief Operating Officer; Chief of Staff, and President and CEO in developing, monitoring, and evaluating strategic planning, as needed.
Researches and keeps abreast of nonprofit policy, governance, and procedures to make recommendations, develop, and evaluate new and existing related ADEA processes and policies.
Develops presentation, training, conducts research, and develops policies to ensure the effective operation of ADEA governance.
Provides guidance related to parliamentary procedure at ADEA Board of Directors and governance bodies’ meetings, as needed.
Plans and executes periodic audits of the Association bylaws, policies, and operational procedures.
Supports and collaborates with the ADEA BOD Council Staff and Advisory Committee Liaisons, and their Advisor, to carry out governance functions effectively and ensure timely information is received and feedback from the Liaisons is provided to assist effective governance management.
10 years of progressive professional experience and bachelor’s degree from an accredited college/university, in nonprofit leadership/administration, education, health care, business, or other relevant field, master’s degree is preferred.
~ Minimum of 5 years of supervisory experience and 5 years of professional work directly with Boards and/or senior executives in a governance role, at non-profit organization preferred.
~ Demonstrate professional experience working collaboratively and effectively with Board members, association/organization members, stakeholders, and senior leaders;
~ Handle and maintain sensitive, confidential, personal, personnel, and financial information with discretion and high ethical standards;
~ Demonstrate ability to project future needs, plan and effectively manage a budget for functional area;
~ Prioritize competing projects and board needs, handle matters expeditiously and proactively follow through on projects to successful completion, often with deadline pressures;
~ Experience drafting and/or writing bylaws, public facing policies and operational procedures, at a nonprofit organization preferred.
Experience with planning logistics for meetings and events.
Demonstrated professionalism, poise, tact, and diplomacy and an agile approach to the work and its responsibilities.
Excellent writing, research, and speaking skills, with ability to give effective presentations.
Expertise with Microsoft Office (including Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and videoconference/meeting software such as Zoom/Teams. Ability to travel approximately 20% to member meetings to support ADEA events as needed, including some weekends and evenings.
Ability to work at ADEA’s Washington, DC office on a hybrid basis three days per week.
In addition to a rewarding and purposeful mission, ADEA offers you a collaborative team environment with competitive salary and excellent benefits, including health, vision, dental and life insurance, wellness benefits, a 35-hour work week with a hybrid work schedule, generous paid leave and a 403(b) retirement plan with 10% employer contribution. Our office is conveniently located across from the Washington Convention Center, near shopping, restaurants and the Red and Green Line Metro Stations. For more information and to apply online, visit .
Our mission is to develop an inclusive, future-ready oral health workforce prepared to improve the health of all people and communities through leadership, education, and collaboration.
As The Voice of Academic Oral Health, ADEA is the sole national organization representing academic dentistry. S. and Canadian dental schools, more than 800 allied and advanced dental education programs, more than 55 corporations and approximately 15,000 individuals.
Our activities encompass a wide range of research, advocacy, faculty and leadership development, meetings, news and publications, including the peer-reviewed Journal of Dental Education. We also offer the dental education application services ADEA AADSAS, ADEA PASS, ADEA DHCAS and ADEA CAAPID.
The Association’s EEO policy prohibits discrimination in employment on the basis of race, color, religion, age, sex, national origin or ancestry, marital status, personal appearance, sexual orientation, gender identity or expression, pregnancy, child birth or related medical conditions, family responsibilities, genetic information, political affiliation, matriculation, veteran status, union affiliation, disability, credit information, status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking, or any other legally- protected characteristic in accordance with federal or local law (the Protected Categories). EEO applies to all terms and conditions of employment, including but not limited to recruitment, hiring, training and development, promotion, termination, compensation, and benefits.
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