Director, Financial Services Banking

THE COMMUNITY ASSOCIATION
Located along the scenic coast of Southern California in an unincorporated Orange County area of North Laguna Beach, the Emerald Bay Community Association (EBCA) governs this private, gated community of 537 homes on 150 acres through an elected seven-member Board. The Community Association provides a range of municipal services, including architectural control, security, facilities and landscape maintenance, roads and beach services, administration, tennis facilities, and youth and adult recreation programs. Several member committees assist the Board and Community Manager reach their policy and operating goals, respectively.
The Community Association, founded in 1929, is one of the earliest examples of private government in California. The Association’s board-staff relationship follows the policy governance model as utilized and recommended by the California Association of Community Managers.
EBCA employs thirty-two full-time staff and eight part-time staff and has an annual operating budget of $6.The facilities and common area reserve budget is currently around $1 million annually, not including major renovations that are undertaken such as the recent reconstruction of the Main Gate entry and Community Park. The Association’s facilities include a half-mile wide beach, six tennis courts, aquatics facility, community restrooms, beach and park volleyball courts, basketball court, community center and office, volunteer fire station, and parks.
Water and sewer services are provided by a California community services district with the same boundaries as EBCA, called the Emerald Bay Service District (EBSD), which is separately managed and governed by an elected five-member Board. Police services are provided by the Orange County Sheriff’s Department and fire and emergency services by the Orange County Fire Authority from the community-owned volunteer station, under EBSD’s fire service powers.
Under direction from the Community Manager of Emerald Bay Community Association (EBCA), the Director of Finance serves as the Chief Financial Officer; The EBCA Director of Finance is an exempt executive management position reporting directly to the Community Manager and currently supervising the work of one employee, the Association’s Bookkeeper. The Director of Finance works closely with the volunteer Board Treasurer, along with another Board Member and two Members-at-Large who make up the Finance Committee.
The Community Manager’s other direct reports consist of the EBCA Directors of Architecture and Compliance, Security, Maintenance, and Office and Member Services. The Community Manager reports to the EBCA Board of Directors.
Emerald Bay Community Association is seeking a highly skilled and experienced Director of Finance to join our team and oversee all financial aspects of our homeowner association. The ideal candidate will possess a strong background in finance, accounting, and management, with a proven track record of success in similar roles.
Plans, directs, and supervisesactivities of the Emerald Bay Community Association Finance Department, including all-of the following:
Manages and maintains financial records overseeing daily financial operations, including accounts receivable and payable, payroll, and general ledger activities. reviews cash reconciliations and journal entries monthly.
Prepares accurate and timely financial reports, including income statements and balance sheets, for management and board review. Manages cash flow and liquidity to support operational needs.
Develops and maintains financial policies, procedures, and internal controls to ensure transparency, accountability, and compliance.
Provides financial leadership in development of annual budgets, working in coordination with the Community Manager, Department Heads, and Finance Committee
Manages the Association’s fixed assets.
Coordinates annual audits and tax filings with external auditor .
Manages and suggests updates to the Association’s software system (SAGE) for financial tracking and reporting to achieve timely and on-line access to current financial status.
Manages the Association’s investment portfolio within Board policy, in conjunction with the Board Treasurer and the Association’s external financial advisor.
Manages the Association’s insurance program in collaboration with the external insurance broker and Finance Committee.
Prepares Association contracts for vendor services, in conjunction with legal counsel.
Provides support to the Director of Office & Member Services for payroll, 401k, and salary scale administration.
Serves as staff liaison to the Emerald Bay Finance Committee; works in collaboration to propose changes to the financial policies and procedures, when necessary
Provides guidance and information to Association members on financial records, procedures and policies
As part of the management team, collaborates with the other four department heads in accomplishing the overall mission of the Emerald Bay Community Association
Represents the Finance Committee at meetings of the Board of Directors
Consults and coordinates with the Association’s general counsel on legal issues involving contracts and financial related issues
A bachelor’s degree or higher in Accounting, Finance, Economics, or related field with seven or more years of increasingly responsible professional experience
Experiences in investment management and treasury functions
Ability to translate financial concepts and collaborate with those who do not necessarily have financial backgrounds
capable with Microsoft Office, PowerPoint, Adobe Acrobat and accounting software
Experience working in a similar organization, e.g. community association, property management, non-profit, or other local public agency
Experience with investments
Experience with payroll and 401k administration
Knowledge of contract administration and insurance certificates of liability
Management Style and Personal Traits – The Ideal EBCA Director of Finance
The vacancy is being created due to the planned retirement of the current EBCA Director of Finance. The relationship between the Emerald Bay Community Manager and Finance Director can best be described as a partnership, where the Community Manager and the management team desire to retain that type of working relationship. The Community Manager encourages alternative problem-solving approaches and is seeking a person who is forward-thinking and proactive. Has strong communication skills working with team members, consultants, and residents/citizens
Shows strong team leadership, building relationships with colleagues, consultants, and volunteers
Has an inclusive and participatory while providing clear direction to staff
Can quickly obtain the trust and respect of the Board, Association members, staff, and other groups, and can build effective working relationships
Group medical, dental, vision, and group term life insurance for self where the Association pays 100% of premium
eligible to join the Association’s 401(k) retirement program after one year. There are 10 paid holidays annually and an additional floating holiday after 2 years
Reasonable paid professional meeting attendance and training
The Emerald Bay Community Association at office@ebca.net, Attention: Community Manager.
Job Type: Full-time
Dental insurance
~ Employee assistance program
~ Flexible spending account
~ Monday to Friday