Administrative Assistant

1 week ago

Goleta, United States Russell Tobin Full time

Job Title: Admin Support Assistant

Location: Goleta, CA (Hybrid)

Pay Rate: $18–$21/hour (based on experience)

Contract Duration: 7 months (W2)


Russell Tobin & Associates is currently hiring an Admin Support Assistant for one of our valued clients. This is a hybrid role based in Goleta, CA, offering an excellent opportunity to contribute to a dynamic team.


About the Role:

The Admin Support Assistant is a high-level administrative position responsible for a variety of both routine and complex tasks, requiring minimal supervision. The role involves balancing multiple priorities, maintaining confidentiality, and ensuring smooth day-to-day operations.


Key Responsibilities:

  • Coordinate schedules for an Executive VP and managers.
  • Set up meetings, order supplies, and onboard new hires (e.g., setting up offices and computer equipment).
  • Answer phones, process work orders, and handle building and safety inspections.
  • Manage intake for new business and compliance work, including third-party letters.
  • Support planners and planning managers in local planning.
  • Handle other front office tasks as needed to maintain efficiency.


Required Skills and Qualifications:

  • High School Diploma or equivalent.
  • 2–4 years of relevant office/administrative experience; relevant college coursework is a plus.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Ability to type 50 words per minute.
  • Strong phone and administrative skills.
  • Confidence in handling interpersonal relations and working on confidential matters.


Work Schedule:

Monday to Friday, 8:00 AM to 5:00 PM

Work Location:

This is a hybrid position based in Goleta, CA, with some in-office work at:

Goleta, CA 93117


Why Join Us?

As a part of this team, you’ll play a vital role in supporting daily operations and driving efficiency. Russell Tobin & Associates is proud to connect talented professionals with rewarding opportunities.

If this sounds like the right fit for you, we’d love to hear from you Apply now to join this exciting opportunity.

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