Student Assistant

2 weeks ago

Long Beach, United States California State University, Office of the Chancellor Full time

Advancement Academy Student Assistant (On-site)

November 2024


About the California State Univeristy Chancellor's Office:

The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. 


Position Purpose:

Under the direct supervision of the Manager, Advancement Academy the student assistant will provide support for and assistance with various Advancement Academy projects. The Advancement Academy is the professional development program for the university system’s Advancement professionals, providing targeted programming and convening communities of practice in philanthropy, alumni relations, special events and communications. The Advancement Academy is a program of the Systemwide Advancement Department. Systemwide Advancement provides leadership and support to CSU campuses regarding fundraising, alumni relations, and campus foundations.


The student assistant is expected to work 20 hours per week during the academic semester and may work up to 40 hours per week during intersession and summer session, depending on workflow and need. The student must be enrolled in at least six units at a CSU campus.


Major Responsibilities:

  • Maintain Advancement Academy websites and Systemwide Advancement employee intranet sites, ensuring information is current
  • Assist in monitoring and maintaining the Advancement Academy event’s network social media channels
  • Assist in planning Advancement Academy workshops and community of practice meetings.
  • Compiling first drafts of communications projects for management review
  • Organizing electronic files
  • Data entry


This position requires:

  • The ability to work in a fast-paced, deadline-driven environment and handle multiple tasks simultaneously.
  • The ability to exercise sound judgment.
  • The communication skills to interact well with all levels of staff and provide superior customer service, including establishing and adhering to boundaries with clients and co-workers. 
  • A thorough knowledge of the English language, composition, grammar, spelling and punctuation, strong writing, editing and proofreading skills.
  • An organized and detail-oriented approach to work and the ability to quickly establish a system for efficiently and accurately completing assigned tasks.
  • A professional presentation, decorum and attention to detail which are of paramount importance due to the high visibility of projects within the department.
  • Proficiency in Microsoft 365 suite, Google Workspace, and Canva
  • A candidate who is dependable, reliable and punctual and has a good work ethic.


Preference may be given to:

  • Those with a grade point average of 3.0 or higher.
  • Graduate and upper division students in public administration or communications-related fields and those with event, web, and social media experience.


Qualifications

The student must be enrolled in at least 6 units at a CSU campus. This position requires basic experience in an office environment: basic knowledge of general office procedures and standard office equipment; basic working knowledge of current software applications such as Microsoft Office Word and Excel: ability to learn and perform assigned work; ability to handle multiple tasks and changing priorities; good organizational, interpersonal, and communication skills.


Important instructions for applying to this position:


Job Number:108


To apply for this position, all we need is your resume. Please follow the five simple steps below for submission. Failure to follow these steps correctly could cause your resume not to be received.


1. Send email to: studentrecruit@share.calstate.edu


2. Email subject line title: Must contain ONLY the Job Number listed above· NO additional characters allowed


3. Body of Email - Must be left blank. No additional information is needed in the email. All applicant Information should be included in your attached resume.


4. Resume Attachment - The resume file attachment must be named your first and last name (i.e., John_Smith). Only one attachment is permitted.


5. Review steps 1-4. If each is done correctly, you are now ready to SEND


Resumes are only accepted via this step-by-step email process and not through any LinkedIn job link. If each step is followed correctly, you will get an automated email to confirm that your resume has been received.


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.


In addition, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor's Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

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