Administrative Assistant II

4 weeks ago


Marlborough, United States TalentBurst Full time
Job Title - Administrative Assistant II
Job Location - Marlborough, MA
Job Duration - 1+ Year
Shift - 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.

Job Summary:
  • The CA Administrative Assistant is responsible in the following areas:
  • Ensure compliance with Site Contracting Strategy
  • Ensure Contractor compliance to administrative requirements
  • Participate in Contractor review and variance creation
  • Participate in package preparation process (mailings)
  • Create Vendors/Requisitions/Purchase Orders
  • Compile and maintain weekly contractor schedule with and Contractor input
  • Present recorded Safety Orientation to contractors
  • Site Service Group Communications
  • Web Cycle Resolutions
  • Invoicing/Verify receipt of service
  • Maintain time sheets, material tickets, documentation for ROS
  • Help CA resolve claims and issues
  • Metrics reporting
  • Monitor and document changes to contract
  • Monitor Cost Savings
  • Assist with Post-Job Evaluations
  • Support Site Contract Administrator and Facility Contract Administrator
Quals-
  • The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process.
  • The CA Administrative Assistant is the liaison between the contractors and the area operations personnel.
  • The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors.
Minimum Requirements:
  • High School diploma with craft or technical experience, Technical degree (2 year)
  • Demonstrated ability to work with many individuals
  • Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
  • Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
  • Demonstrated ability to develop and execute effective task planning.
  • Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.
Core Competencies: -
Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment

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