Senior Meeting Planner
2 weeks ago
Pay $40.00 - $45.00 per hour / Long Term Contract / Possible Temp to Hire
Must be local to DC
Job Summary:
The Senior Meeting Planner will act as a liaison between the Corporate Meetings Committee and Vendors/Hotels/Convention Centers. This role involves managing meeting logistics, on-site operations, and ensuring the smooth execution of events. The position requires a strong understanding of meeting planning, contract negotiation, and hospitality legal terms.
Essential Job Functions:
- Manage meeting logistics and on-site operations for assigned projects.
- Coordinate committee meetings, including rooming lists, menu development, banquet event orders, on-site management, budget reporting, and post-conference expenses and payment.
- Source meeting spaces from hotels and convention sites for off-site hearings.
- Utilize Cvent for vendor supplier sourcing, registration, reporting, and budgeting.
- Negotiate contracts and understand hospitality legal terms.
- Create food and beverage plans for committee meetings.
Other Responsibilities:
- Reconcile invoices and prepare forecasting reports for finance.
- Reconcile Meetings (American Express) Card.
- Create PSA and Task Orders.
- Handle web-casting and multi-casting.
- Possess in-depth knowledge of caterers and conference centers.
- Possess in-depth knowledge of audio-visual equipment.
Education/Experience Requirements:
- College degree or equivalent and at least three (3) years of experience in meeting management or hospitality.
- CMP (Certified Meeting Professional) preferred.
- Comprehensive knowledge of contract negotiations and registration systems is a plus.
- Ability to work independently on-site at conferences.
- Proficiency with Microsoft Suite.
- Some travel required to DC, Rockville, MD, and New York City offices.
- Knowledge of Cvent databases.
- Ability to implement projects independently and collaborate with various departments as a team.
- Must be available during vacation blackout dates the week prior to and during the Annual Conference (May).
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