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Payroll Manager
4 months ago
The Payroll Manager is responsible for overseeing and directing payroll procedures, ensuring compliance with laws and tax obligations, supervising the payroll team, and maintaining accurate payroll records. Knowledge of payroll regulations and software, excellent organizational and leadership skills, motivated and fast learning.
POSITION DUTIES & RESPONSIBILITIES:
- Manage and guarantee weekly disbursement of statewide payroll, including garnishments, benefits and taxes to 500+ employees consistent with federal, state wage, hour laws and particularly union Collective Bargaining Agreements.
- Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely.
- Supervise, develop and mentor payroll staff.
- Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
- Effectively collaborate and communicate with the Billing Department to ensure customer billings reflect the correct hours worked.
- Create certified payroll reports for customers, as required.
- Audit W-4s, payroll balance sheets, YTD earnings, etc.
- Communicate actively with Operations, HR and Billing departments to review cross-departmental impacts and reconcile data sharing. In our business our workforce’s Payroll is our Cost of Services, so it garners a high degree of attention.
- Partner with HR and benefits in aligning and implementing a more sophisticated payroll and benefits system and process.
- Ensure systems are set up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts.
- Prepare regular relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
- Improve processes and make suggestions to improve collaboration and relevance of payroll information.
- Assist payroll system integration with Business Intelligence and Accounting System.
REQUIRED SKILLS & ABILITIES:
- Minimum 3 years of payroll experience at the Payroll Management level (Certified Payroll Professional certification highly desired).
- Certified Payroll experience required.
- Demonstrated knowledge of California and Federal Labor laws, pay practices and policies experience required.
- Working compliance experience of payroll tax at the federal, state and local levels.
- Strong payroll and time and attendance systems experience required.
- Excellent communication and collaboration skills.
- Strong work ethic and ability to be productive and successful in a fast-paced work environment. Can-do positive attitude Must be a team player.
- Experience and knowledge of payroll audit and payroll accounting best practices and their application.
- Process driven with the ability to build structure to a payroll department and continuously improve processes under dynamic business and operating environment.
- Hands-On and Detail-Oriented.
- Must be highly organized and self-motivated.
- Ability to maintain a strict level of confidentiality.
- Proficient at MS Office (especially Excel). Ability to analyze payroll and timekeeping data in Excel or an Enterprise Resource Planning system highly desired.
- Prior system conversion experience, a plus.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
