Deputy Clerk

ESSENTIAL DUTIES:

• Regular attendance is an essential function of this position.

• Assists in recording, indexing, maintaining and retrieving of documents of record filed in County Clerk's office in adherence with State Statutes, County ordinances, and departmental policies and procedures.

• Enters into a computer information from a wide variety of documents. Required to proofread and compare own and others' work, and must be willing to have own work proofed by others. Will be required to work closely with other employees on shared projects.

• Assists at County Clerk's counter by greeting and assist?ing visitors, receiving documents, receipting fees, initiat?ing the recording and filing process, issuing marriage licenses and filing probate cases.

• Assists the public in person or by telephone in research?ing documents and information maintained in the Clerk's office.

• Works in various phases of the voter registration and election processes.

• Employee will be required, when requested, to work irregular hours, overtime, evenings, holidays and weekends, attend job-related meetings, and perform duties with minimal supervision.

• Must be able to work closely and well together as a team to achieve office directives and goals.

• Must maintain strict and consistent adherence to office procedures and policies.

• OTHER DUTIES:

• May be required to operate optical disc or microfilm equipment.

• May be required to compose letters and memoranda and perform miscellaneous typing tasks.

• The duties of the Deputy Clerk are not limited to those set forth above. The deputy clerk will perform such func?tions, duties or assignments as given by a supervisor consis?tent with ability, background and expertise.

MINIMUM QUALIFICATIONS:

Education:

• High school diploma or GED required.

• Knowledge of data entry and retrieval helpful.

Experience:

• One to three years' experience in a county office, a real estate office, an attorney's office or in the banking profession preferred, to include experience in typing, computer word processing, etc.

• Data entry, microfilm, optical disk, elections or related experience helpful

• Experience with legal documents helpful

Certifications, Skills and Licenses:

• Ability to communicate orally and in writing in English.

• Computer literacy required; knowledge of word processing, secretarial and document filing/retrieval programs preferred

• Ability to type relatively error-free

• Must have good penmanship, ability to spell accurately and proofread, ability to use proper grammar.

• Working knowledge of statutes regarding marriage license, probate, recording and filing preferred

• Valid New Mexico driver's license.