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Office Manager

4 months ago

CarmelbytheSea, United States Big Sur Construction Llc Full time
Benefits/Perks
  • Possibility for some remote work
  • Competitive Compensation
  • Vacation Days 
  • Beautiful Commute
Job Summary
We are seeking an Office Manager to join our team. Big Sur Construction (BSC) is an engaged in developing a private estate in Big Sur, CA a 45 minute drive South from Carmel. We have multiple projects and engage in everything from high end construction to landscape maintenance. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include paying invoices, allocating funds, negotiating with vendors, long term project planning, data entry, deep diving on the installation and maintenance of various high end products, maintaining office equipment, and HR related tasks such as keeping us in compliance and onboarding new employees. The ideal candidate is highly organized with excellent verbal and written communication skills, but most importantly is flexible and values efficiency. 

Responsibilities 
  • Design the office layout with efficiency and organization in mind
  • Collaborate with 3rd party advisors to create, update, and maintain office procedures and company compliance with state and federal laws
  • Onboard new employees 
  • Assist the General Contractor (GC) with project planning (we use a software called Smartsheets) 
  • Take on communication with vendors over ordering custom products. 
  • Allocate invoices and timesheets
  • Keep files up to date and organized in Google Drive
  • Fill out Daily logs and track utility uses
  • Communicate with architects
  • Research products for both price comparisons and performance evaluations
  • General office tasks 
  • Improve job site efficiency 
Qualifications
  • High school diploma/GED required, some college preferred
  • Previous experience as an Office Manager or similar position preferred
  • Understanding of office equipment, systems, and procedures
  • Excellent time management skills and ability to prioritize multiple tasks
  • Strong problem-solving skills and attention to detail
  • Excellent verbal and written communication skills

You do not have to meet all these qualifications. The most important quality is your ability to learn, your critical thinking, and your flexibility. 

Hourly pay is dependent on experience.