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Office Administrator

3 months ago

Phoenix, United States NucleusTeq Full time

Job Role: Office Administrator & Executive Assistant

Job Summary:

Office Administrator will coordinate office activities and operations while providing clerical and administrative support to senior executives.

Duties/Responsibilities:

  • Manages office activities and functions to maintain efficiency and compliance with company policies.
  • Performs clerical support with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
  • Manage professional and personal scheduling for CEO & EVP, including agendas, email, phone calls, client management, and other company logistics.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Oversees telephone services, email correspondence, and mail distribution.
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
  • Maintains office supplies inventory.
  • Maintains professionalism and strict confidentiality with records, documentation, and files, particularly complex or sensitive files.
  • Organize team communications and plan events, both internal and off-site
  • Performs other related duties as assigned.

Required Skills:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong supervisory and leadership skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to function well in a high-paced and at times stressful environment.
  • Basic understanding of how to operate standard business equipment.
  • Proficient with Google Workspace, Microsoft Office Suite or related software.

Education and Experience:

  • High school diploma or equivalent required; Associate degree in office administration or related field preferred.
  • At least three years of administrative and clerical experience required.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.