Scheduling Coordinator/ Receptionist

5 months ago


Antioch, United States Behavior Treatment & Analysis Full time

Objective:

The primary purpose of the Scheduling Coordinator position is to ensure adequate and appropriate scheduling and coordination of the company's clinical department to meet the needs of our clients. As a Scheduling Coordinator you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Position Type: Full Time, on site- 5th Antioch

Hours: Monday-Friday 1:30pm-8pm  -Tuesday -saturday 

Rate: $21 - $22 per hour

Essential Duties and Responsibilities:

  • Answer employee calls regarding staffing/scheduling functions
  • Coordinates therapists schedules with compatible clients
  • Confirms and updates therapists availability schedules
  • Communicates with both therapist and clients in regards to session cancellations and/or changes in a timely manner
  • Schedules all new referrals to the appropriate therapist based upon client location,
    service area and availability
  • Takes ownership of front desk operations, greeting clients, answering phone calls,  and sorting mail
  • Answer emails and other written communication in a timely manner
  • Consults with Operations Manager and supervisors concerning scheduling needs to efficiently create processes that improve services and procedures
  • Perform other miscellaneous administrative duties as assigned

Qualifications/ Requirements:

  • Relevant experience, 1 year (Not Required but preferred)
  • Spanish and English fluency required

Licenses, Certifications

  • Driver's License (Required)
  • Fingerprint clearance (both DOJ and FBI)

Other Knowledge, Skills and Abilities

  • Team Leadership
  • Excellent written/oral communication
  • Relationship development
  • Solution-oriented problem solving
  • Excellent organization and planning
  • Systems management
  • Exceptional project and personnel management skills
  • Excellent ability to multitask and prioritize in a busy, fast-growth environment
  • Proficiency in MS Word, Excel and PowerPoint is essential

Additional Information

BTA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age or covered veteran status



  • Antioch, California, United States Behavior Treatment & Analysis Full time

    Job Title: Scheduling Coordinator/ReceptionistJob Summary: We are seeking a highly organized and detail-oriented Scheduling Coordinator/Receptionist to join our team at Behavior Treatment & Analysis. The successful candidate will be responsible for ensuring adequate and appropriate scheduling and coordination of our clinical department to meet the needs of...


  • Antioch, United States Mike McCall Landscape Inc Full time

    Job description Mike McCall Landscape, Inc is now hiring for Front Desk Receptionist/ Administrative Assistant Qualifications: Strong work ethic and ability to take direction Driven to learn new things Basic computer skills with working knowledge of Microsoft Excel Must be highly organized Clear communication skills Ability to manage time, tasks and stay...

  • Program Coordinator

    4 weeks ago


    Antioch, California, United States Timeck Care Inc. Full time

    Job Title: Program CoordinatorTimeck Care Inc is seeking a highly skilled and dedicated Program Coordinator to join our team.Job Summary:The Program Coordinator will be responsible for overseeing the daily operations of assigned facilities, ensuring the health and safety of individuals served, and providing support to staff and families.Key...


  • Antioch, California, United States Behavior Treatment & Analysis Full time

    Job SummaryThe Clinical Department Coordinator is responsible for ensuring adequate and appropriate scheduling and coordination of the company's clinical department to meet the needs of our clients. This role requires strong administrative skills, excellent communication, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesCoordinate...


  • Antioch, United States Evergreen Presbyterian Ministries Full time

    Benefits: 401(k) Dental insurance Health insurance Vision insurance Position Description: Program Coordinator Reports To: Executive Director FLSA Classification: Exempt Created: November 30, 2013 Revised: December 29, 2020 Job Summary The Program Coordinator is responsible for supervision of all staff in their designated homes. He/She will be overseeing the...


  • Antioch, California, United States Evergreen Presbyterian Ministries Full time

    Job OverviewThe Program Coordinator is responsible for overseeing the delivery of services in designated homes, supervising staff, and assisting with training requirements. This role requires strong leadership and communication skills, as well as the ability to work in a fast-paced environment and make decisions quickly.Key ResponsibilitiesSupervise and...

  • Program Coordinator

    6 months ago


    Antioch, United States Timeck Care Inc. Full time

    Timeck Care Inc is looking for a Program Coordinator.Location: Nashville, TN.Principal Duties and Responsibilities:24 hr. oversight of all assigned facilities.24 hr. call in case of emergencies on any assigned site.Communication with Parents/Guardians, Conservators, advocates of individuals assigned.Conducting Performance evaluations on all staff as needed...


  • Antioch, California, United States Timeck Care Inc. Full time

    Administrative AssistantAt Timeck Care Inc., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our organization.Key Responsibilities:Coordinate office...


  • Antioch, California, United States Sutter Health Full time

    Job SummaryWe are seeking a highly skilled Patient Outreach Specialist to join our team at Sutter Health. This role will be responsible for implementing various outreach programs, translating operational procedures into step-by-step activities, and coordinating activities to achieve program goals.Key ResponsibilitiesDevelop and implement outreach programs to...


  • Antioch, Tennessee, United States United Recovery and Remarketing Full time

    Job Title: Lot CoordinatorUR2 is seeking a detail-oriented and organized Lot Coordinator to join our team in Nashville, TN. As a key member of our team, you will be responsible for assisting with the post-repossession process and maintaining the storage lot.Key Responsibilities:Process repossessed vehicles and upload photos to our databaseProperly inventory...


  • Antioch, United States Timeck Care Inc. Full time

    Principle Duties and Responsibilities:Check for accuracy and completion of New Hire Applications. Review information for appropriate experience required.File documentation and all related paperwork.Collaborate with administration personnel to ensure appropriate follow-up occurs on missing/updated items and maintain personnel records.Check references on...


  • Antioch, Tennessee, United States Fresenius Medical Care North America Full time

    Purpose and Scope:The Departmental Assistant will provide general clerical support and office duties for the department and its management. This role will be responsible for performing basic administrative functions, including preparation of business correspondence, memorandums, informational packages, training materials, and reports.Key...


  • Antioch, Tennessee, United States MVT Holdings Full time

    Job Summary:Mesilla Valley Transportation is seeking a skilled Dispatcher to join our team in Nashville, TN. As a Dispatcher, you will play a critical role in ensuring the safe and efficient transportation of freight.Key Responsibilities:Communicate effectively with drivers and internal teams to resolve complex issues.Manage driver schedules and provide...


  • Antioch, Tennessee, United States Home of Potential and Excellence Full time

    Job OverviewWe are seeking a dedicated and enthusiastic Youth Development Associate to join our team at Home of Potential and Excellence. As a key member of our after-school program, you will play a vital role in creating a safe and nurturing environment for our youth to thrive.Key ResponsibilitiesPlan and implement engaging activities and daily lesson plans...


  • Antioch, United States FeldCare Connects Full time

    FeldCare Connects, an app based referral network, is currently seeking a self-motivated Occupational Therapist to deliver premier excellence of care and is enthusiastic about working with adults of all ages. This position is for an Independent Contractor to serve the Antioch area specifically. The Occupational Therapist in Home Health is responsible for...


  • Antioch, California, United States FeldCare Connects Full time

    Job Summary:FeldCare Connects is seeking a self-motivated Occupational Therapist to deliver premier excellence of care and work with adults of all ages in the Antioch area. As an Independent Contractor, you will be responsible for assessing and evaluating patient care needs, determining treatment plans, and performing interventions to improve patient...

  • Program Director

    4 weeks ago


    Antioch, Tennessee, United States Evergreen Life Services Full time

    Job SummaryThe Program Director is responsible for overseeing the daily operations of the day and residential programs. This includes performing assigned program coordination responsibilities, supervising the Incident Management Coordinator, and serving as the direct supervisor for the Program Coordinator.Key ResponsibilitiesFunction as Case Manager for...


  • Antioch, California, United States Sutter Bay Hospitals Full time

    We are seeking a skilled Radiologic Technologist to coordinate and perform diagnostic radiographic examinations at Sutter Health.Key Responsibilities:Coordinate and perform a wide variety of quality diagnostic radiographic examinations.Assist in the performance of procedures.Ensure accurate documentation and effective communication.Demonstrate knowledge of...

  • LPN Private Duty

    2 weeks ago


    Antioch, United States SunCrest Home Health Full time

    We're hiring for PT LPN Private Duty Nurses to do Home Care Visits in Nashville, TN and surrounding areas | Offering weekly pay and flexible scheduling. At Suncrest Companion Service , we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each other, and the...


  • Antioch, California, United States Banfield Full time

    Job SummaryThe Client Service Coordinator ('CSC') plays a vital role in driving the flow of clients and pets through the hospital, maximizing the productivity of the veterinary medical team, and ensuring good communication with associates and clients. This position requires a friendly, welcoming, and efficient manner to coordinate the care of clients and...