Accounts Payable Specialist

2 weeks ago


Deerfield Beach, United States Envision Staffing Solutions Full time
Our client is looking for a diligent and detail-focused Accounts Payable / Office Administrator to join their expanding team. In this position, you’ll oversee the company's bill payments and ensure timely processing of all invoices. Key responsibilities include receiving and preparing accounts payable invoices, managing expense reports, and supporting audit processes. The ideal candidate is detail-oriented, proficient with computers, skilled in data entry, and has a solid grasp of accounting, payments, and budgeting.

What You'll Be Doing:
  • Reconcile credit card receipts and expenses 
  • Maintain accurate general ledger entries in QuickBooks 
  • Prepare and process accounts payable invoices 
  • Ensure timely payments 
  • Complete necessary tax forms, handle quarterly sales tax filings, and prepare documents for annual taxes 
  • Categorize all business expenses and assign them to appropriate accounts 
  • Support audit processes 
  • Collaborate with other departments to resolve account-related issues 
  • Prepare monthly financial reports, including profit and loss statements 
  • Generate weekly and quarterly financial reports for billing, deposits, accounts payable, and receivable 
  • Prepare and manage expense reports 
  • Organize and maintain filing systems and data 
  • Collect and sort incoming mail 
  • Oversee the company’s phone system 
  • Maintain office supply inventory and negotiate with vendors for competitive rates 
  • Provide support to staff across departments as needed 
  • Offer administrative assistance to the Owner/President/CEO as required 
  • Work closely with accountants, payroll staff, AP/AR management, client invoicing, contract administration, and HR for onboarding new employees and establishing new business accounts 
  • Answer incoming calls and direct them to the appropriate team members 
  • Perform other duties as needed and assigned.
Experience You Bring to the Table:
  • 4+ Years of Accounts Payable Experience
  • Strong Excel Experience
  • Strong QuickBooks Experience


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