Payroll Supervisor

Vaco is hiring for a Payroll Supervisor opportunity in the Red Wing MN area. This is a direct hire position 
 Key Responsibilities:

1. Payroll Processing:

   • Supervise and oversee the preparation and processing of payroll for all employees.
   • Ensure accuracy of employee pay, including wages, overtime, bonuses, deductions, and taxes.
   • Manage payroll schedules, deadlines, and periodic reporting.

2. Compliance & Auditing:

   • Maintain compliance with applicable federal, state, and local tax regulations and labor laws.
   • Conduct regular audits of payroll systems and data to ensure accuracy and compliance.
   • Prepare and file required tax reports and documentation (e.g., W-2s, 1099s).

3. Systems Management:

   • Oversee the payroll software system, ensuring it operates efficiently.
   • Collaborate with IT and HR departments to implement system updates or troubleshoot issues.
   • Recommend and implement process improvements to streamline payroll operations.

4. Team Supervision:

   • Lead, train, and mentor payroll staff to enhance performance and productivity.
   • Delegate tasks and ensure team adherence to company policies and procedures.
   • Provide guidance on complex payroll issues and resolve escalated concerns.

5. Employee Support:

   • Address payroll inquiries and concerns from employees in a timely and professional manner.
   • Communicate changes in payroll policies and procedures to staff.
   • Ensure employee records, timekeeping, and benefits information are accurately maintained.

6. Reporting & Analysis:

   • Generate detailed payroll reports for management, including labor costs, payroll trends, and variances.
   • Collaborate with HR and Finance teams to align payroll with organizational objectives and budgeting.

Qualifications:

1. Education:

   • Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

2. Experience:

   • 3+ years of payroll experience, with 1+ years in a supervisory or management role.
   • Strong knowledge of payroll software systems (e.g., ADP, UKG, Paycom, or similar).
   • Experience with multi-state payroll processing is a plus.

3. Skills:

   • Comprehensive knowledge of federal, state, and local payroll laws and regulations.
   • Proficiency in payroll and accounting software systems.
   • Strong analytical, problem-solving, and organizational skills.
   • Excellent communication and interpersonal abilities.
   • High attention to detail and accuracy.

4. Certifications (Preferred):

   • Certified Payroll Professional (CPP)
   • Fundamental Payroll Certification (FPC)

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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