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Office Assistant 2

4 months ago

Cortland, United States SUNY Cortland Full time

Position Details

Position Information

Budget Title

Campus Title

School/Division

Department

Staff Sub-Type

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Salary Range

Position Effort

If Part-Time, enter FTE:

Is this a temporary position?

If Temporary, enter End Date:

Position Summary

Major Responsibilities

Functional and Supervisory Relationships

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OFFICE ASSISTANT 2 (STORES/MAIL) Office Assistant 2 (Stores/Mail) Finance and Management, Division of Transportation Services Staff & Administration SG009 Full-Time

A full time Office Assistant 2 (Stores/Mail) position supporting the Transportation/Central Receiving Office, working Monday through Friday with Saturday and Sunday pass-days. Hours will be 7:00 a.m. to 3:00 p.m., and may vary based on operational need.

Benefits/Perks of NYS Employment:
Generous benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Off:
-Thirteen (13) paid holidays annually.
-Thirteen (13) days of paid vacation leave (increases with years of service).
-Five (5) days of paid personal leave annually.
-Thirteen (13) days of paid sick leave annually.Health Care Benefits:
-Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
-Family dental and vision benefits at no additional cost
-Pre-Tax Flex Spending Accounts: Health Care and Dependent Care.Additional Benefits:
-Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
-NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
-Paid Parental Leave for all employees.
-Public Service Loan Forgiveness (PSLF) -Eligibility for various life insurance options.
-Tuition Assistance.
-Free access to our state of the art fitness center, the Student Life Center

Administrative Support

Serve as the office contact and will answer phone, take messages and/or direct calls as needed. Plan and schedule the daily assignment of SUNY Cortland vehicles. Wash, clean and fuel rental vehicles if needed. Plan, schedule and assign bus request. Schedule charter bus service to Raquette Lake. Prepare and maintain records of vehicle utilization. Prepare and maintain records of bus utilization. Monitor and update campus bus fleet on Doublemap. Monitor and updates WEX fuel cards. Monitor and updates AAA cards. Review drivers’ reports of vehicle malfunctions and communicate minor repairs and routine servicing to facility mechanics. Provide the budget office with monthly transportation recharges. Assist in ordering of FOS uniforms, pants and boots yearly or as stated. Prepare, process and receive purchase orders.


Occasional Back-up for Campus Mail Delivery

Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail including bulk mailing. Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. Occasionally operate a campus motor vehicle to pick up and deliver mail as needed. Able to lift, bend, climb and walk for long period.

Able to operate a variety of materials handling equipment such as forklift and pallet jack.

1. Permanent Competitive Appointment Option:

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.

2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.

The qualifications are: Must have one year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

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