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Operations Assistant

4 months ago

Nashville, United States Pillsbury Full time

Description

The Operation Assistant provides primary support for the front desk and assisting with the setup of meetings held in office conference rooms, maintains the day-to-day appearance of conference rooms, break rooms, visitor offices. Orders, supplies for conference rooms and break rooms, orders, and maintains office and break room supplies. This position works as part of the operations team and reports to the Operations Manager. This position also handles all catering orders and conference room arrangements and serves as a backup in the absence of any Operations team members, with regards to office set up, workstation changes and other task and duties needed operationally.

Representative Key Responsibilities

•Maintain front desk and act as initial point of contact for guests and visitors

•Answer and direct calls for the Firmwide Operations Center

•Schedule conference rooms for Nashville office staff

•Handle all non-technology setup services for conference rooms

•Reconfigure conference rooms for various setup requirements

•Process invoices and handle transactional tasks as needed for Operations and other Firmwide Departments

•Maintain the day-to-day presentation and cleanliness of conference rooms/breakrooms

•Set up offices and workstations for new hires or office moves

•Order, maintain, and restock office and break room supplies

•Arrange periodic shredding services

•Complete various other tasks as requested/needed

Required Education, Knowledge, and Experience

•2+ years of facilities/operations experience

•Experience in a professional services environment preferred but not required

Required Skills and Abilities

•Exceptional customer service and communication skills

•Ability to work independently

•Ability to communicate and interact well with others, including vendors and contractors.

•Willingness to work as a team member

•High level of accuracy and attention to detail

•Basic computer skills and ability to learn firm-specific software applications

•Knowledge of Microsoft Office Suite

•Willingness to work overtime, non-standard hours, and occasional weekend/holidays

Physical Requirements of the Position

•Ability to move containers weighing up to 50 lbs.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

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