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Business Office Manager

3 months ago

Festus, United States Festus Manor Full time
Festus Manor -

The overall purpose of the Business Office Manager position is to provide clerical, financial systems and administrative support to the facility administrator. This position may provide or manage secretarial, bookkeeping, receptionist, accounting, cashier, payroll, data input, clerical and other services for the facility's operations. 

Qualifications: 

  • High school diploma required; college degree or equivalent advanced courses in office management are preferred. 
  • Proficiencies in math and language usage are preferred. 
  • Ability to read, write and speak the English language. 
  • Working knowledge of bookkeeping and accounting principles. 
  • Computer literacy.
  • Well developed organizational skills. 
  • Prior experience in record keeping and office management. 
  • Previous supervisory experience may be helpful. 

Essential Functions: 

  • Oversee A/P and payroll and Business office functions. 
  • Maintains resident accounts and ledgers. 
  • Prepares and delivers bank deposits. 
  • Maintains current resident census data. 
  • Prepares and sends monthly resident account statements. 
  • Maintains records required by licensing agencies. 
  • Assures accurate completion of admission forms, contracts, etc. 
  • Compiles and prepares data and reports as required by corporate staff. 
  • Answers telephone, takes and delivers phone messages.
  • May assist residents in filing for Medicaid benefits. 
  • Types, files or otherwise prepares correspondence, reports, forms, etc., as may be directed. 
  • May act as facility receptionist in greeting visitors and resident's families. 
  • Ability to function as a Team Leader/Role Model. 
  • Has reviewed Festus Manor's Policies and Procedures for Abuse Prevention and knows the employee's responsibility to enforce it. 
  • Provides other services and performs other duties as assigned by the Administrator or corporate management. 

Continuing Education: 

  • Attends in-service and educational programs. 
  • Attends continuing education required for maintenance or professional certification or licensure. 

Physical Demands: 

  • Ability to communicate in English via phone, in writing and verbally in conversation with different levels of staff, patient families, and any outside customers. 
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
  • The work environment characteristics described are representative of those an employee encounters while performing essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is occasionally required to sit; use hands or fingers, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Ability to utilize a computer, phone, etc. for extended periods of time. 
  • While performing the duties of this job, the employee is occasionally exposed to blood or other body fluids, fumes or airborne particles and toxic or caustic chemicals. The noise level in the working environment is usually moderate.