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Assistant Director of Admissions
3 months ago
Position Focus:
Reporting to the Assistant Dean for Admissions, the Assistant Director of Admissions manages and independently creates, develops, and implements innovative admissions strategies and improves efficiencies for admissions operations. Identifies and executes strategic projects related to recruitment, marketing, and communications, collaborating with colleagues across the school. Participates in all admissions committee deliberations leading to decisions and runs all reports needed for admissions committee meetings. Independently manages marketing and communications projects and acts as the main liaison to Communications and coordinates website updates. Manages prospective and admitted student programming.
Main tasks include independently and solely manages all systems and operational procedures around recruitment, applications, enrollment, and student records, utilizing Slate as the primary platform. Identifies, manages, and executes strategic marketing projects designed to expand the Jackson School's brand awareness globally. Examples include email communications, sponsorships, materials redesign, and website updates, as determined by team and department goals. Acts as lead point of contact for outlets and publications.
Manages Jackson admissions data collection, integrity, and analysis. Presents statistical analysis to admissions dean to use in internal and external reporting. Member of the Yale Jackson Admissions Committee. Analyzes and independently assesses select records as identified by Assistant Dean to determine if applicants are appropriate for additional review by M.P.P. admissions committee. Participates in high-volume admissions office activities, including, but not limited to, processing and tracking applications. Provides required documentation for admissions committee. Records all decisions and oversees execution and follow-up actions from committee.
Executes all aspects of prospective Visit Day and Admitted Student Programming, including developing schedule, coordinating with Registrar and faculty, and securing venues and caterers. Hires and manages student admissions coordinators and oversees responses to email and voicemail queries. Under direction of Assistant Dean, conducts all post-admission follow up and coordinates enrollment services across Jackson, including liaising with Student Affairs, Registrar, Career Services and Financial Aid.
Attends monthly University Admissions Steering Committee meetings and reports to assistant dean on updates, action steps, and best practices. Meets with walk in prospective students. Works collaboratively with colleagues within the school and across Yale, as well as other key constituents, to seek synergies regarding joint degrees, raise profile of Yale Jackson M.P.P. program, develop networks, and implement strategies related to relevant geographical regions and professional industries. Represents the Jackson School at informational fairs and other events if Assistant Dean is unable to attend and otherwise participates in recruiting for Jackson graduate program as needed.
Dept/Section URL
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Essential Duties
1. Plans, coordinates and implements programs for a particular school or college in one or more of the following areas: financial aid, career services, and/or admissions. 2. Recommends short- and long-term administrative and department goals. 3. Determines student eligibility in one or more of the following areas: federal loan programs, school grants, job placement opportunities, and/or admissions. 4. Provides guidance, advice and counseling in one or more of the following areas: academic, admissions, career, and financial matters for students, faculty and prospective students. 5. Initiates, designs and implements operational systems to maintain and monitors student records and/or applicant records. 6. Reviews and approves all written material for publication or press release. 7. Organizes workshops and on and off campus recruitment events in one or more of the following areas: career services, admissions, and/or financial aid. 8. Supervises day to day operation of services; determines priorities and maintain workflow. 9. May perform other duties as assigned.
Required Education and Experience
Bachelor’s Degree in a relevant field and four years of experience in a related area or an equivalent combination of education and demonstrated experience.
Required Skill/Ability 1:
Knowledge of all aspects of Slate platform and ability to utilize advanced Slate functions. Excellent computer skills. Familiarity with software systems that support recruiting, communications, and admissions review. Knowledge of and expertise with other online CRM systems (such as Banner). Ability to work with a variety of computer applications, including Microsoft Excel.
Required Skill/Ability 2:
Ability to interact with prospective and admitted students, and communicate with warmth and openness.
Required Skill/Ability 3:
Attention to detail, excellent organizational and project management skills. Team player with superior interpersonal skills, and a passion for innovation, brainstorming and problem-solving.
Required Skill/Ability 4:
Ability to work successfully in a fast-paced and changing environment and to lead with a positive and can-do attitude that supports the mission of the School.
Required Skill/Ability 5:
High-level analytical skills, including the ability to work with advanced MS Office, complex databases, and spreadsheets.
Preferred Education, Experience and Skills:
Demonstrated admissions experience, proven experience in recruitment/marketing roles. Global orientation, and experience working across countries and regions. Prior proven experience with APSIA schools or network.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
