Audit Administrative Coordinator

For nearly 30 years, SQA Services has been a leading provider of managed supplier quality services, offering audits, assessments, remote surveillance, corrective actions, remediation, inspections, and engineering solutions to manufacturers across all industries. We deliver these services by deploying a network of highly skilled associates based throughout the United States and in over 90 countries worldwide, ensuring rapid on-site support at your supplier locations. Our associates are expert quality assurance professionals with extensive experience and local expertise, enabling us to represent our clients on demand and with greater speed and efficiency than our competitors.

We are seeking a full-time, remote Administrative Coordinator to support our clients' Audit Program. The ideal candidate will be located on the East Coast (U.S.) and will play a key role in ensuring smooth pre-audit preparation by gathering, organizing, and validating data from multiple systems. This role is responsible for coordinating pre-audit documentation, managing data accuracy across platforms, and ensuring all audit prerequisites are complete before audit execution. The client will provide full training, and this position offers an ongoing contract with consistent program support responsibilities.

• Retrieve and consolidate supplier-related data from Client and SQA systems to support pre-audit activities.
• Compile supplier documentation, associate qualification records, and performance data into standardized Pre-Audit Forms (PAFs).
• Collaborate with SQA managers, schedulers, and auditors to ensure timely completion of all audit prerequisites.
• Maintain accurate audit preparation trackers to monitor timeliness and data completeness per program KPIs.
• Communicate with client contacts to resolve discrepancies or missing information in pre-audit documentation.
• Ensure all audit materials comply with client specifications and SQA internal quality procedures.
• Identify opportunities for process improvement in data coordination and system integration.
• Assist in creating reports, dashboards, and performance metrics for internal and client use.

• Associate's degree or equivalent experience in Business Administration, Quality Management, or a related field.
• Minimum 2 years of administrative or coordination experience in a regulated or quality-driven environment.
• Proficiency in Microsoft Office (Excel, Outlook, Teams) and ability to work across multiple web-based platforms.
• Strong organizational and time management skills, with a keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment while managing multiple priorities.

• Experience with Quality Management Systems (QMS) or other compliance platforms.
• Familiarity with supplier audits, CAPA processes, and regulatory documentation.
• Previous experience supporting audit scheduling, pre-audit preparation, or data collection in a quality program.
• Understanding of regulated industries such as pharmaceuticals, medical devices, or consumer health.
• Experience developing or maintaining data trackers, reports, or dashboards.

Note:

SQA is an Equal Opportunity Employer. Employment is based on merit and qualifications, and is not influenced by race, color, religion, gender, national origin, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.​

This position requires access to ITAR-controlled technical data and/or defense articles. As such, the candidate must be a U.S. citizen or U.S. lawful permanent resident (green card holder) to comply with the International Traffic in Arms Regulations (ITAR). Applicants who do not meet these criteria will not be considered for this role.

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