Assistant to the Associate Vice President

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The Office of the Dean of Students has a long and rich history and tradition at Tech, over 100 years of providing support and advocacy on behalf of students The Office assists students in the resolution of problems, provides information about, and referral to campus resources, and promotes initiatives that address students' needs and interests. In addition the Office provides educational and co-curricular activities and experiences that encourage students to have a positive college experience.

Job Summary

Provide executive level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings, and presentation preparation and facilitating visits to and communications with the AVP's office.

Responsibilities

Job Duty 1 -

Coordinate scheduling for AVP with senior level campus administration, external stakeholders, and other executives; maintain calendar.

Job Duty 2 -

Coordinate travel arrangements including processing of travel authorizations.

Job Duty 3 -

Plan, organize and lead implementation of special events and visits.

Job Duty 4 -

Research and develop materials in preparation for corporate visits, conferences, meetings, etc.

Job Duty 5 -

May oversee monitoring of budget and purchasing activity.

Job Duty 6 -

Maintain, update and monitor departmental files, databases, records and resource information.

Job Duty 7 -

Develop special presentations as directed by the AVP.

Job Duty 8 -

Communicate and interpret administrative policies; develop internal office related procedures as appropriate.

Job Duty 9 -

Oversee arrangements and provide support for special projects and unit initiatives. Manage, track and monitor progress reports, proposals and related project related communications.

Job Duty 10 -

Perform other related duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience.

Required Experience

Four to five years of job related experience.

Preferred Qualifications

• Prior experience working in Higher Education
• 5+ years experience supporting a Senior/Executive Leader
• This job requires an extensive knowledge of Institute policies and program administration. Must be proficient with Microsoft Office and Banner. Must possess a strong attention to detail, strong verbal and written communications kills. Must be organized and enjoy working with students.

Proposed Salary

$32.69/hour to $35.97/hour commensurate with experience ($67, $74,817.60 annually)

Knowledge, Skills, & Abilities

SKILLS

This job requires an extensive knowledge of Institute policies, program administration, and event planning. Skills in organization, briefing and report preparation, communications, meeting leadership and coordination and customer service are required as is the use of office related computer applications.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (¿USG¿) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual¿s race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is a supervisory position.

This positionmay havefinancial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Job Grade: A8

Location: Atlanta, GA 30332

Other Information

ASSISTANT TO THE ASSOCIATE VICE PRESIDENT / DEAN OF STUDENTS

Provide executive level administrative services for the Assoc VP-Dean of Students. Support the overall mission of the Division of Student Life. Serve as the central administrative support contact for the Division. This position will interact on a consistent basis with: Executives, staff, students, parents and visitors. This position typically will advise and counsel: students, staff and management in Student Life. This position will supervise: Assigned unit administrative personnel

• Supervise and coordinate direct administrative support for the Office of the Dean of Students. Responsible for setting employee goals, assessing employee performance, and providing feedback
• Communicate on behalf of the Assoc VP's office to faculty, staff, students, and families
• Maintain calendar and coordinate scheduling for Assoc VP with students, senior level campus administration, external stakeholders and other Executives
• Advise students on the proper documentation needed for specific requests regarding class absences and emergencies that prevent them from attending class.
• Communicate and interpret administrative policies; develop internal office related procedures as appropriate
• Maintain, update and monitor departmental files, databases, records and resource information
• Perform other duties as assigned

Background Check

Successful candidate must be able to pass a background check. Please visit Georgia Tech's Pre-Employment Screening Policy for more information.

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