Assistant Office Manager

3 days ago

Remote, Oregon, United States Beck Commercial Roofing Full time $45,000 - $54,513 per year

Beck Commercial Roofing is one of the fastest-growing commercial roofing companies in the region, and we are looking for a driven, detail-oriented Assistant Office Manager to support our operations, communication, documentation, and insurance follow-up workflow. This role is critical for keeping projects organized, ensuring seamless communication between internal teams and external partners, and helping maintain accurate data across all platforms.

The ideal candidate is a self-starter, highly organized, proactive, and comfortable managing multiple tasks and deadlines in a fast-paced environment.

Key Responsibilities

Insurance & Documentation Coordination

* Handle email follow-ups with insurance companies to obtain updates, approvals, and required documentation.

* Serve as a liaison between Beck Commercial Roofing and insurance representatives, engineers, attorneys, public adjusters (PAs), and third-party partners.

* Learn and utilize Xactimate and Symbility for estimating and insurance documentation.

* Prepare and write estimates as needed.

Communication & Team Support

* Maintain effective, professional communication via email and phone.

* Keep consistent contact with sales representatives regarding the status of their individual jobs.

* Ensure all internal and external parties receive timely updates.

Project & Workflow Management

* Maintain accurate and updated information in Leap, including verifying that all paperwork, photos, estimates, and job documents are properly uploaded.

* Organize and manage the backlog of jobs, ensuring no pending tasks fall through the cracks.

* Schedule regular follow-ups and ensure all deadlines are met.

* Assist with internal tracking systems and operational workflow improvements.

Administrative & Operational Excellence

* Exhibit problem-solving skills to handle daily challenges efficiently.

* Balance multiple tasks at once while staying organized and proactive.

* Identify inefficiencies and assist in implementing streamlined processes.

Qualifications

* Experience in roofing, construction, insurance claims, or related fields (preferred but not required).

* Strong written and verbal communication skills.

* High proficiency with email management, follow-up systems, and workflow tools.

* Ability to multitask effectively in a fast-paced environment.

* Strong attention to detail and organizational abilities.

* Willingness to learn Xactimate and Symbility (training provided).

* Tech-savvy and comfortable working within software systems like Leap and CRM tools.

What We Offer

* Competitive compensation

* Growth opportunities inside a rapidly expanding company

* Training in premium industry software (Leap, Xactimate, Symbility)

* A high-performing, supportive team environment

* Opportunities to gain expertise in insurance, commercial roofing, and project management

Job Type: Full-time

Pay: $45, $54,613.02 per year

Work Location: Remote

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