Administrative Assistant II, Facilties

5 days ago

Newark, Delaware, United States University of Delaware Full time $40,000 - $60,000 per year

PAY GRADE: 26N

CONTEXT OF THE JOB:

Under general supervision of the Associate Director of Custodial Service, performs complex secretarial and records duties including the compilation of data and general routine reports. May provide training and/or guidance to other personnel. Provides administrative support for the following units: Custodial, Movers and Mail Services. The principal emphasis is on performing a variety of secretarial and records duties for which independent judgment is required in handling confidential and non-routine matters.

MAJOR RESPONSIBILITIES:

· Maintains data/billing on excessive housekeeping using work order system.

· Compiles information for weekly and monthly reports by area and distributes to Custodial, Movers and Mail Services Managers and Directors.

· Enters billing information into student accounts each semester.

· Handles complaints and special needs as they arise in reference to Damage Billing.

· Provides reimbursements to students for money lost in laundry machines in all residence hall.

· Schedules various meetings for Custodial, Movers and Mails Services and prepares minutes.

· Prepare public documents such as annual reports and newsletters: maintains and updates unit/department web pages according to university standards.

· Maintains Associate Director's and Custodial Managers calendars and maintains appointment schedule. Makes travel arrangements.

· Receives and screens callers, visitors and mail; independently responds to non-routine inquires.

· Compose documents, including non-routine responses to students, parents and the university community.

· Handles logistics for special events such as conferences, lectures, training and workshops.

· Codes, classifies, files and/or direct filing of material in a relatively complex system.

· Calculates, tracks and maintains overtime for hourly staff.

· Maintains and process unit's payroll and personnel records.

· Maintain and organize records including contracts, licenses, correspondence and other confidential materials.

· Compose Employee Discipline documents and maintains records.

· Takes responsibility for the repair, maintenance and inventory of unit equipment.

· Maintains budget records. Reconciles monthly accounting statements. Assist with billing budget preparation and analysis.

· Compiles and maintains department data. Prepares reports for Custodial, Movers and Mail Services Departments.

· Produces and distributes documents as appropriate.

· Provides training and/or guidance to office clerical and secretarial staff.

· Maintains attendance records and resolves related leave problems.

· Tracks departmental accident investigations for Facilities.

· Prepares standard forms.

· Performs other related duties as assigned.

QUALIFICATIONS:

· Minimum of a high school diploma or GED with three years of increasingly responsible secretarial experience.

· Knowledge of office practices and procedures. Proofreading and editing skills.

· Hands on experience with electronic information systems.

· Ability to use advanced techniques in spreadsheets, data bases and presentation software.

· Ability to communicate effectively and interact well with people of all ages and diverse backgrounds.

· Ability to prepare various postings and invitations using Microsoft Office Publisher.

  • Administrative Assistant

    2 days ago

    Newark, Delaware, United States Applegreen Full time $55,000 - $65,000

    About ApplegreenApplegreen is a leading convenience and service station brand dedicated to delivering quality, efficiency, and exceptional service. We pride ourselves on maintaining a supportive and flexible work environment that empowers our team to grow and balance life and work effectively.Position OverviewWe are seeking a motivated and detail-oriented...

  • Warehouse Administrative Assistant

    20 hours ago

    Newark, Delaware, United States Simple Global Full time $50,000 - $70,000 per year

    Job Title: Administrative Assistant (Bilingual - Chinese & English)Job Summary:We are looking for a reliable and detail-oriented Administrative Assistant who is fluent in both Chinese (Mandarin or Cantonese) and English to support daily office operations and ensure smooth communication with clients, partners, and team members across languages. The ideal...

  • HR Administrative Assistant

    3 days ago

    Newark, Delaware, United States Innova Solutions Full time

    Innova Solutions has a client that is immediately hiring fora HR Administrative Assistant Job Title: HR Administrative AssistantLocation: Newark, NJDuration: 06 MonthsHybrid Role ( 3 Days Onsite, 2 Days Remote) As aHR Administrative Assistant, you will:Serve as the primary contact for all hiring-related activities—from job descriptions to interviews and...

  • Executive Administrative Assistant

    4 days ago

    Newark, Delaware, United States nexpera Full time $60,000 - $100,000 per year

    About Us:NEXPERA leads the way in sulfuric acid and potassium hydroxide regeneration, offering a comprehensive range of products and services that optimize processes, minimize environmental impact, and allow our partners to focus on their core operations. With the industry's largest facility network, we ensure unmatched reliability and drive innovation...

  • Radiation Therapist II

    4 days ago

    Newark, Delaware, United States ChristianaCare Full time $38 - $61

    Job DetailsChristianaCare is hiring a full time Radiation Therapist II at our Helen F. Graham Cancer Center.Our mission is to provide safe, effective radiation treatments to our cancer patients.As a Radiation Therapist you would, under clinical supervision of the Chief, and the professional direction of a radiation oncologist performs various radiation...

  • Environmental Services Assistant II

    17 hours ago

    Newark, Delaware, United States ChristianaCare Full time $37,400 - $56,700 per year

    Job DetailsJoin Our Environmental Services Team at ChristianaCareAre you service-oriented and looking to make a meaningful impact in a workplace guided by love and excellence?ChristianaCare is seeking a dedicated Service Assistant II to join our Environmental Services team. In this essential role, you'll help maintain a clean, safe, and welcoming...

  • Service Tech II

    4 days ago

    Newark, Delaware, United States AION Management Full time $45,000 - $65,000 per year

    Job Summary:Under the direction of the Service Director and Real Estate Manager, the Service Technician II is responsible for performing general maintenance, grounds, and housekeeping services to ensure excellent curb appeal and quality of apartment homes and responding to customer service requests.Essential Duties ad Responsibilites:Maintenance...

  • Academic Advisor II, Lerner Student Services

    19 hours ago

    Newark, Delaware, United States University of Delaware Full time $60,000 - $90,000 per year

    Job no: 502442College / VP Area: Lerner College Business & EconWork type: StaffLocation: Newark, DECategories: Academic Administration, Full TimeCurious about the full value of working at UD? In addition to salary, our Total Rewards benefits and Compensation Estimator give you a clear view of the complete package.PAY GRADE: 29ECONTEXT OF THE JOB:Under the...

  • Diesel Mechanic II

    2 days ago

    Newark, Delaware, United States First Student Full time $30,000 - $60,000 per year

    First for a reason:At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they...

  • Systems Administrator

    4 days ago

    Newark, Delaware, United States University Hospital, Newark NJ Full time $89,754 - $129,432

    OverviewAbout the RoleThe Systems Administrator for the ERP System is responsible for administering, maintaining, and supporting the organization's ERP applications across the Finance, Human Resources, and Supply Chain Management modules. This role involves identifying, evaluating, analyzing, and recommending changes to optimize business processes and system...