Administrative Assistant to the Director of Transit and Rail

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GFT is seeking a Administrative Assistant to the Director of Transit and Rail to join our Team in Seattle, WA, Denver, CO, Salt Lake City, UT This role follows a hybrid work model, requiring regular attendance at our Seattle, WA, Denver, CO, Salt Lake City, UT office.

Working with the public transit team at GFT means shaping the future of transportation, delivering projects that improve mobility, safety, and accessibility for millions of passengers nationwide. Specializing in rail systems, bus rapid transit, and zero-emission mobility solutions, our experts combine deep technical knowledge with innovative thinking to enhance the efficiency and sustainability of transit networks. Together, we're transforming urban landscapes, reducing environmental impact, and connecting communities through state-of-the-art public transportation infrastructure. Explore some of our signature public transit projects here.

What you'll be challenged to do:

In this role you will provide high-level administrative, logistical, and operational support to the Director of Transit and Rail, helping ensure the effective coordination of projects, communications, and team operations across the Transit and Rail Market Sector. This position plays a critical role in maintaining smooth day-to-day operations and supporting the success of strategic initiatives, proposals, and client deliverables.

In this capacity, the successful candidate will be responsible for the following:

• Manage daily schedules, meeting coordination, and travel logistics for the Director of Transit and Rail.
• Prepare correspondence, reports, presentations, and project documentation with accuracy and attention to detail.
• Support proposal preparation, document formatting, and coordination of internal/external submittals.
• Maintain organized filing systems (digital and hard copy), ensuring QA/QC standards for all deliverables.
• Track key action items, project deadlines, and follow-up tasks across multiple concurrent initiatives.
• Assist in coordinating client meetings, internal reviews, and leadership briefings.
• Manage expense reports, invoicing support, and administrative documentation in coordination with finance staff.
• Support onboarding and administrative needs of the Transit and Rail team, including coordination of resources and IT access.
• Maintain confidentiality and professionalism in handling sensitive information.
• Serve as a point of contact for both internal team members and external partners.

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What you will bring to our firm:

• 3–5 years of administrative experience supporting senior leadership.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Exceptional written and verbal communication skills.
• Strong organizational skills and attention to detail; able to manage multiple priorities effectively.
• Professional demeanor and ability to interact with clients, executives, and multidisciplinary teams.
• Experience coordinating meetings, preparing agendas, and recording action items.

Compensation:

The salary range for this role is $60,000 - $75,000. Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

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At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Seattle, WA, Denver, CO, Salt Lake City, UT

Core Business Hours: 8:00 AM – 5:00 PM

Employment Status: Full-Time

Salary Range: $60,000-75,000

Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

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