Procurement Specialist

2 days ago

Chicago, Illinois, United States Midwest Express Clinic Full time $70,000 - $85,000 per year

Midwest Express Clinic is the "Best in the Midwest" when it comes to your helathcare needs. We provide a convenient alternative to an ER visit or doctor's appointment for illness and inuries that are urgent but not emergent. We are one of the fastest growing urgent care chains in the Midwest, with 50+ locations across the Chicagoland and Northwest Indiana markets since opening our doors in 2012.

The Operations & Inventory Associate plays a critical role in supporting day-to-day operations, vendor management, and inventory oversight across a dynamic and growing organization. This individual must be highly organized, adaptable, and capable of managing multiple priorities as operational needs evolve. The role includes project management, cross-functional collaboration, data analysis, and ongoing process optimization. This position reports to the Director of Operations and is located in the Chicagoland market, spending time on-site at the clinic locations and in our West Loop offices.

Core Responsibilities

  • Supply Ordering: Process and track clinic supply orders accurately and on time.
  • Inventory Management: Maintain updated stock levels, perform routine counts, and flag low or excess inventory.
  • Clinic Supply Audits: Support regular audits to ensure clinic compliance with supply standards and cleanliness.
  • Refining Order Process: Help streamline ordering workflows, identify inefficiencies, and suggest process improvements.
  • Vendor Support: Assist with vendor outreach, gather quotes, and support negotiations through data collection or analysis.
  • Cost Analysis: Monitor pricing trends, track spend, and prepare basic cost-savings or benchmarking reports.

Qualifications

  • Education & Experience

  • Bachelor's degree preferred (or equivalent experience).

  • 2+ years of relevant experience in operations, inventory, analytics, or vendor management.

  • Healthcare or multi-site operational experience strongly preferred.

  • Skills & Tools

  • Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, charts, formulas).

  • Familiarity with inventory systems and business intelligence tools.
  • Strong analytical and problem-solving abilities.
  • Excellent written and verbal communication skills.

  • Project management capabilities with the ability to manage competing priorities.

  • Other Requirements

  • Must be self-motivated and capable of working independently.

  • Ability to travel regularly between clinic locations and the West Loop office.
  • Strong attention to detail, time management, and adaptability in a fast-paced environment.

Ideal Candidate Traits

  • A proactive self-starter who takes initiative.
  • Comfortable navigating ambiguity and shifting responsibilities.
  • Skilled at building and maintaining strong relationships with internal teams and external partners.

This position has an expected salary range of $75,000 - $85,000

Benefits: Midwest Express Clinic is proud to offer our employees a competitive selection of employer sponsored medical, dental, vision, and short term disability plans that meet the diverse needs of our employees and their families. Employees can also opt into a wide range of voluntary benefit plans including, but not limited to pre-tax spending accounts (FSA, HSA, Dependent Care, and Commuter), life insurance, critical illness, and even pet insurance. We offer a company-sponsored 401K plan, with employer match, to help them plan for a financially secure future. We also believe in the importance of work-life balance, with all full-time employees eligible for Wellness or Paid Time Off benefits.

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