Payroll and Benefits Specialist

Summary of Position:

Responsible for overseeing the complete payroll process for both exempt and non-exempt employees, ensuring accuracy, compliance, confidentiality, and timeliness. The role involves adherence to corporate policies, values, and certifications, maintaining a safe working environment, and efficiently managing departmental budgets. The Payroll Specialist also participates in audits, manages payroll-related forms and documentation, processes tax withholdings and deductions, benefits, and produces various reports and analytics.

Duties & Tasks:

• Managing employee benefit programs,
• Ensuring compliance with regulations,
• Communicating updates to employees,
• Analyzing data to determine the best benefit options,
• Maintaining and updating employee records and benefits files,
• Coordinating daily benefits processing, including enrollments, terminations, and claims,
• Advising and informing employees of the details of the company's benefits programs,
• Resolving benefit-related issues and responding to queries in a timely manner.
• Process and oversee payroll for exempt and non-exempt employees.
• Maintain the timekeeping system for assigned locations.
• Handle tax withholdings, deductions, and other payroll transactions.
• Manage payroll transactions in the general ledger (G/L), including reconciliations.
• Ensure compliance with payroll-related compliance forms and tax withholding.
• Generate regular reports and analytics related to payroll.
• Participate in payroll and employment-related audits.
• Maintain accurate payroll records in accordance with federal and state requirements.
• Develop and maintain a comprehensive process manual.
• Manage payment calendars, holiday schedules, and working schedules.
• Handle payroll system troubleshooting and problem-solving.
• Assist in onboarding, terminations, and employee maintenance processes.
• Address employee payroll queries and concerns promptly.
• Provide training and development for team members.
• Review and suggest improvements to payroll policies and procedures.

Corporate:

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO and Health and Safety ISO policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned 

EHS

• Adhere to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals 

Technical:

• Manage timely and accurate end-to-end processing of payroll for exempt and nonexempt employees
• Maintain timekeeping system for all locations
• Processes and reviews tax withholdings, and other deductions
• Manage and record payroll transactions in the G/L, including accruals. This includes analyzing the G/L balances, explaining any large or unusual fluctuations and timely and accurate clearing of related reconciling items
• Ensure effective, accurate and timely filing of all employer payroll related compliance forms, withholding taxes for all applicable jurisdictions, with prompt resolutions as needed.
• Create and/or compile weekly, monthly, quarterly, and annual analytics, data reports and summaries
• Participate in audits relating to payroll / HR 
• Ensure compliance of all payroll processing and records in accordance with Federal and State statutory requirements
• Ensure the development and maintenance of a process manual to ensure all activities are fully documented
• Manage annual payment calendars, holiday schedules, and weekly working schedules 
• Maintains the records used to determine pay eligibility for paid time off
• Ensures the payroll system is functioning properly and trouble shoots any problems
• Assist in processing new hires, rehires, terminations and required employee maintenance
• Issues stop payments and/or manual payroll checks for non-standard, ACH returns, or missed payments
• Register and close states for withholding, unemployment and local taxes when necessary
• Process payroll and departmental invoices within approval and payment system
• Report on payroll issues, risks and exposures, improvement, and process changes
• Review and improve payroll policies and procedures
• Respond to payroll questions, verifications of employment, and concerns of employees, researching records and involving other resources/staff as needed, responding in a timely manner
• Provide training and development for team members

Benefits:

• 401(k) 
• Healthy Insurance 
• Life Insurance
• Supplemental Insurance
• Dental Insurance
• Vision Insurance 
• Paid time off 

Competency Requirements:

1. Confidentiality:  Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information.  Works with the team to insure that all information from within the department is kept private. 
2. Multitasking: Must possess the ability to change from one task to another in quick manner based on company needs 
3. Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
4. Initiative: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
5. Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
6. Leads by Example: Sets a good example for peers to follow.
7. Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
8. Customer Service Orientation: Focuses efforts on discovering and meeting the customer's needs. Develops trust in all relationships internally and externally.
9. Organizational and Self Discipline: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
10. Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
11. Flexibility / Adaptability:   Adapts and works effectively in a variety of situations and with various individuals or groups.  Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
12. Works Safely: Strives for an accident-free workplace. Keeps safety at the "heart" of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
13. Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
14. Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinion is always respectful to others.

 Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.   All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate. 

Education:

• Bachelor's degree in accounting or related field, or equivalent work experience preferred.
• At least five years managing end-to-end payroll for multi-state operation with 800+ employees highly preferred.

Software Skills Required

• Highly proficient in Microsoft Office applications
• Experienced with ADP (WorkforceNow), Kronos, and SAP preferred
• Demonstrated skills in database maintenance and record keeping
• Strong knowledge of HRIS

This Position Description is intended as a summary of the job responsibilities for this particular position. HTGSS reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. Additionally, all HTGSS team members are subject to all other HTGSS policies and procedures, including those set out in HTGSS's Team Member Handbook.

This Position Description is not a contract. Every Team Member's employment with HTGSS is voluntary and is subject to termination by the team member or HTGSS at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or HTGSS policies shall be interpreted to be in conflict or to eliminate or modify in any way the employment-at-will status of HTGSS team members.