Office Administrator

5 days ago

Nashville, Tennessee, United States Wilson Group Real Estate Full time

JOB DESCRIPTION: We are seeking an organized and detail-oriented Office Administrator to support the daily operations of our Real Estate office. This role includes a mix of administrative duties, office upkeep, transaction file management, and agent/broker support. Responsibilities range from answering the phone to preparing closing files, helping with marketing for the company, and keeping the office running smoothly. The ideal candidate is proactive, tech-savvy, and comfortable multitasking in a fast-paced environment. Real Estate experience is encouraged but not necessary.

RESPONSIBILITIES:

  • Welcome guests upon arrival, directing them to the appropriate person or area, and manage welcome area.
  • Answer incoming calls, directing them to the correct agent, taking messages, and handling inquiries.
  • Oversee general office management, including mail, reception, kitchen upkeep, supply inventory.
  • Coordinating file management by reviewing transactions before sending to accounting.
  • Establish and maintain filing systems, both physical and electronic.
  • Assist marketing director with email blasts, printing.
  • Reset the office at the end of each day, ensuring that all spaces have been tidied and prepped for the following day.
  • Work closely with General Manager, Marketing Director, Accounting Manager.
  • Support agents with enthusiasm.

QUALIFICATIONS:

· Friendly and engaging.

· High school diploma.

· 1 year office management, administration role or equivalent.

· Interact with guests, vendors and agents with a positive, helpful attitude.

· Proficient in Microsoft Office.

· Experience with email marketing platforms (Emma) preferred.

· Canva experience preferred.

· Strong verbal and written communication skills.

· Knowledge of Real Estate contracts preferred. Willingness to learn required.

WORK DETAILS:

· Location: Sylvan Park, Nashville (onsite)

· Hours: 9-5 Monday-Friday

Job Type: Full-time

Pay: $45, $50,000.00 per year

Work Location: In person

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