Assistant Manager

Position DetailsPosition InformationRecruitment/Posting TitleAssistant Manager (Operations)Job CategoryURA-AFT AdministrativeDepartmentSAS - Physics & AstronomyOverviewThe School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University."Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the "">SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence."Posting SummaryRutgers, The State University of New Jersey is seeking an Assistant Manager (Operations) for the Department of Physics and Astronomy within the School of Arts and Sciences. The Assistant Manager (Operations) serves as the department's central authority for procurement, facilities coordination, inventory management, building access control, and logistical operations across four buildings that house multimillion-dollar research infrastructure and support hundreds of faculty, staff, and students. Working closely with the Director of Administration, Finance, and Operations, the Assistant Manager (Operations) partners with Rutgers Procurement, Institutional Planning & Operations (IP&O), the School of Arts and Sciences (SAS), and Public Safety on contract processing, capital planning, and compliance matters. Among the key duties of the position are the following:Manages high-volume purchasing, stockroom operations, shipping and receiving, coordinating work orders, and the full lifecycle of capital equipment inventory.Administers departmental building access control systems to maintain security and accountability.Supports the Department of Physics & Astronomy in sustaining its instructional, research, and administrative missions effectively.FLSAExemptGrade05Salary DetailsMinimum Salary Mid Range Salary Maximum Salary Offer InformationThe final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.BenefitsRutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:Medical, prescription drug, and dental coveragePaid vacation, holidays, and various leave programsCompetitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings optionsEmployee and dependent educational benefits (when applicable)Life insurance coverageEmployee discount programsPosition StatusFull TimeWorking HoursStandard Hours37.50Daily Work ShiftDayWork ArrangementConsistent with the current application of Rutgers Policy , this position may be eligible for a hybrid work arrangement.The flexible work arrangements outlined in Rutgers Policy are part of a pilot program that is effective September 1, 2022 through January 31, 2026. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the Application System. Additional information may be found at Union DescriptionURA-AFT AdministrativePayroll DesignationPeopleSoftSeniority UnitTerms of AppointmentStaff - 12 monthPosition Pension EligibilityABPQualificationsMinimum Education and ExperienceBachelor's degree and 2 years of experience in procurement and operational coordination within a complex organization or an equivalent combination of experience and/or education in business administration, supply chain, logistics, or related field.Certifications/LicensesRequired Knowledge, Skills, and AbilitiesStrong analytical skills.Experience with SciQuest Marketplace, PaymentWorks, and asset management systems.Deep knowledge of procurement regulations, contract negotiation, and university policies.Demonstrated ability to multitask, lead projects, and problem-solve independently.Preferred QualificationsFive years of experience in procurement and operational coordination within a complex organization.Prior experience supporting STEM research in an academic or lab setting.Familiarity with capital equipment tracking, federal compliance, and space planning.Equipment UtilizedPallet jack, hand truck, inventory management software, SciQuest Marketplace, surplus entry system, Microsoft Office Suite, and shipping portals.Physical Demands and Work EnvironmentRegular lifting of up to 50 lbs.Use of carts and hand trucks.Ability to work in labs with fragile or high-value scientific equipment.Time spent in office, shipping bay, stockroom, and building spaces.Ability to receive shipments in inclement weather.Special ConditionsPosting DetailsPosting Number25ST2341Posting Open Date11/18/2025Special Instructions to ApplicantsRegional CampusRutgers University-New BrunswickHome Location CampusBusch (RU-New Brunswick)CityPiscatawayStateNJLocation DetailsPre-employment ScreeningsAll offers of employment are contingent upon successful completion of all pre-employment screenings.Immunization RequirementsUnder Policy Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.