Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary:

FTE:

Retirement Eligibility:

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at

Department Summary

UNT Dallas College of Law's experiential education is woven into the curriculum to develop practice-ready competencies, featuring practicum courses, an externship program, the Joyce Ann Brown Innocence Clinic, and the Community Lawyering Center. These programs provide practical experience through clinic work, client representation, legal training, and community engagement, preparing students for various legal roles through hands-on learning alongside faculty.

Position Overview

The Office of Experiential Education employs the Legal Assistant in a blend of law office administrative activities and academic support functions.

Position supports the College of Law Experiential Education Department which consists of the department Director, Assistant Director, Externship Director and faculty supervising attorney. Experiential Education Department which consists of the department Director, Assistant Director, Externship Director and faculty supervising attorney.

Position covers a range of responsibilities and provides administrative and organizational support for these Department of Experiential Education activities; interfaces with students, faculty, staff, administrators, judges, lawyers, elected officials and the public; assists with budget management; assists with client files and correspondence; manages office correspondence; and engages in data collection through law office software and school learning platforms. staff, administrators, judges, lawyers, elected officials and the public; assists with budget management; assists with client files and correspondence; manages office correspondence; and engages in data collection through law office software and school learning platforms.

This position combines duties and responsibilities of a legal assistant and an academic administrative assistant. Position requires 1) work to support the Joyce Ann Brown Innocence Clinic, including management of incoming correspondence, maintaining and updating case entries into state database, coordinating visits to Texas prisons, management of files; and oversight of outgoing correspondence;

2) work to support the Community Lawyering Centers, our general services law offices including management of applicant waiting list; tracking applicant referrals; monitoring CLC Microsoft Teams phone calls and messages to route to appropriate supervising attorney and/or student; preparing and submitting attorney and student travel reimbursements; assisting with e-filing, eservice and tracking receipts; assisting with scheduling of court appearances as needed; and managing supplies and equipment needs for offsite legal offices; and 3) to support community workshops on legal topics and management of clients in outreach activities such as the Expunction Expo, the DL/ID Restoration Initiative, the Foster Youth Initiative and others.

Clinic, including management of incoming correspondence, maintaining and updating case entries into state database, coordinating visits to Texas prisons, management of files; and oversight of outgoing correspondence; 2) work to support the Community Lawyering Centers, our general services law offices including management of applicant waiting list; tracking applicant referrals; monitoring CLC Microsoft Teams phone calls and messages to route to appropriate supervising attorney and/or student; preparing and submitting attorney and student travel reimbursements; assisting with e-filing, eservice and tracking receipts; assisting with scheduling of court appearances as needed; and managing supplies and equipment needs for offsite legal offices; and 3) to support community workshops on legal topics and management of clients in outreach activities such as the Expunction Expo, the DL/ID Restoration Initiative, the Foster Youth Initiative and others.

Minimum Qualifications

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Considerable knowledge of general office procedures and practices. Knowledge of University policies and procedures related to the area of assignment. Skill in making mathematical calculations and computations. Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships. Ability to communicate effectively orally and in writing. Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

Bachelors Degree in related field and 5 years of progressively responsible office administration experience Knowledge of Canvas Knowledge of Exam soft Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate) Strong problem solving skills Ability to communicate effectively with diverse populations verbally and in writing Ability to develop and maintain effective working relationships Ability to work independently Knowledge of safety and security precautions appropriate to work performed

Required License/Registration/Certifications

Job Duties

• Maintains complex calendars and schedules appointments. Serves as administrative assistant to the Office of Experiential Education, maintaining calendar, appointments, correspondence and files.
• Promptly completes assignments and keeps calendars for Director and Assistant Director.
• Manages travel arrangements and travel vouchers Monitors and executes expenditures within budgets.
• Assists the Director of Experiential Education in preparation of speeches, reports and in responses to official inquires.
• Provides input and administrative support for proposed programs and operational changes.
• Provides staff assistance in negotiation and administration of contracts and grants.
• Maintains contact and liaison with other university offices and external agencies as requested.
• Coordinates special assignments and projects.
• Follows appropriate safety procedures and security measures related to work performed.
• Understands and follows rules regarding principles of confidentiality relating to all office and student matters.
• Organizes meetings and assists with special event logistics including room assignment; announcements; invitations; handout preparation and distribution; catering; logistical arrangements; and taking and transcribing minutes. Assists the Office of Experiential Education in preparation of workshops and other large scale programming.
• Other duties as assigned.
• Reviews communications of various types and refers to appropriate department, faculty, or staff for disposition.
• Directs and relays telephone, fax, and email messages to the appropriate persons.
• Monitors and maintains adequate levels of office supplies and administrative materials for assigned areas. Orders supplies for the Community Lawyering Centers and the Joyce Ann Brown Innocence Clinic as directed.
• Creates and maintains filing systems.
• Serves as a backup to other administrative assistants.
• Reports to the Director of Experiential Education, and Oversees administrative operations in the Office of Experiential Education.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Moving about to accomplish tasks or moving from one worksite to another.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

9:00 am - 6:00pm with flexibility for evenings and weekends

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.