Associate, Global Conferences

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares is looking for an Associate Event Manager to join the Global Conferences & Events team. The team is part of the Global Clients Solutions group and has members based in New York, Los Angeles, Mumbai. The Event Manager will be responsible for planning small – mid sized events from initial concept discussions through execution. Events are hosted in person and virtually, and typically range in size from 25 to 100 attendees and providing support on large flagship conferences globally.

The successful candidate will work closely with business leaders to understand and implement the event requirements within the regional division. Strong project management skills are essential for executing comprehensive event logistics, including budgeting, venue selection, contract negotiation, catering, audiovisual arrangements, and onsite assistance. As a detail oriented and deadline driven professional, the candidate will excel in a fast-paced setting, ensuring the delivery of outstanding events.

Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration, entrepreneurialism, integrity, and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.

Primary functions and essential responsibilities:

• Successfully plan and execute small to mid-sized in-person investor events, including breakfast seminars, lunches, speaker series, dinners, receptions, roadshows, sporting events, and internal offsites
• Provide event support on large flagship conferences globally. Event support will range from hotel sleeping room block, gift sourcing, transportation, event branding and messaging, offsite dinners, speakers management, etc.
• Manage virtual events such as webinars including coordination and operation of virtual platforms such as Zoom
• Responsible for event logistics such as venue research and contracting, food and beverage, transportation, hotel room block, gifts, production/audiovisual management, and onsite execution
• Manage event budgets, including creation, reconciliation, and invoice processing
• Partner with internal teams such as Creative Solutions on invitation design and event branding, and Compliance on invitation list approval
• Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprised
• Partner with Event Registration team on RSVP tracking in Cvent & Salesforce and report distribution to stakeholders
• Take on ad hoc projects and support the broader team as needed

Qualifications

Education

• Bachelor's Degree required with outstanding academic record

Experience Required

• 6-8 years of events experience required
• Experience in financial services industry strongly preferred

General Requirements

• Proficiency in Excel, PowerPoint and Word and experience in Cvent and Salesforce
• Ability to thrive in a fast-paced, demanding environment while maintaining high quality standards
• Adept at time management to successfully manage multiple priorities with high stakes deadlines; results oriented
• Strong communication skills, both written and interpersonal; client service oriented
• Capability of interacting with key stakeholders to direct prioritization of related activity
• Attention to detail and analytical thinking
• Good judgment in terms of escalating issues vs. solving problems independently
• A demonstrated ability to research and leverage available resources to accomplish tasks
• Comfort in dealing with ambiguity and uncertainty in a dynamic environment
• Flexible in terms of hours to coordinate with team members across various time zones
• Dependable, great attitude, highly motivated and a team player
• Ability to handle confidential information appropriately
• Some travel may be required

Reporting Relationships

Head of Global Conferences & Events

Compensation

The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.

$100,000 - $125,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.