Secretary

2 days ago

Washington, Washington, D.C., United States 2BFOCUSED Full time $40,000 - $80,000 per year
:

About Us

2bFocused is a New York firm with national reach, flexible work schedules, and a savvy professional staff. We're looking for individuals with diverse backgrounds who can easily adapt and understand the demands of the present job market. We are currently looking to hire a Secretary. The hours for this position are 6:00 am to 3:30 pm. This is a Full-time contract position.

FOR IMMEDIATE HIRE: SECRETARY (IMMEDIATE HIRE)

The candidate shall provide non-manual work directly related to the management or general business operations for the Chief, Office of Enterprise Solutions. At a minimum, the candidate shall be responsible for receptionist support, special assistant support, budgeting, personnel records, payroll, filing, taking phone calls, scheduling appointments, making travel arrangements, etc. The candidate may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Requirements:

Duties may include, but are not limited to:

  • Maintaining Office SharePoint sites including managing user permissions, maintain site content, and training users.
  • Maintaining office workload management system (Smartsheet) including updating progress on office goals and tracking action items.
  • Updating, tracking, and reporting status of office initiatives in Jira and Confluence including maintaining Kanban boards, updating milestone charts; and maintaining content on work team collaboration workspaces
  • Monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met.
  • Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations within the agency, as directed.
  • Plan, coordinate, and organize events for assigned Federal staff.

Sub-tasks may include, but are not limited to:

  • Perform all actions required to schedule, coordinate, and setup/connect for Video Teleconferences as required.
  • Transmit all presentations and/or meeting materials in electronic format prior to the meeting.
  • Secure necessary equipment (projector, computer, etc.) to conduct briefing.
  • Operate equipment (projector, computer, etc.) as required.
  • Take attendance at meetings as necessary.
  • Take meeting minutes and distribute them to participants.
  • Maintain assigned files and record systems in accordance with agency approved guidelines.
  • Assist the assigned staff with official travel requirements.
  • Search and retrieve documents from databases and files as requested and provide limited research to assigned staff as necessary.
  • Must have a minimum of 3 years Administrative Assistant or Secretarial experience.
  • Criminal Background check and Fingerprinting mandatory.
  • Bachelor's degree, or an Associate's degree and 2 years of relevant experience.
  • Must be Public Trust eligible.
  • Prior government experience a plus.

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