Pay Management Administrator

This position is responsible for the timely and accurate payment of employees and vendors of MyMichigan Health. Maintain up-to-date knowledge of local and federal legislation affecting payroll and accounts payable; understands and follows applicable provisions. Prepares required tax filings and other reporting requirements for both payroll and accounts payable. Serves as a point of contact for all MyMichigan Health System leaders and employees to answer Payroll and Accounts Payable policy and procedure related questions and resolve moderately complex to difficult issues with minimal guidance. Lead the planning and implementation of assigned projects. Prepare and maintain special internal and external reports as requested by immediate supervisor. Answer non-routine requests for information on policy interpretation. Develops, coordinates, and recommends changes for process improvement and workflow. Develop methods and procedures for compiling and analyzing data for reports and special projects. Conduct periodic audits of payroll activities to ensure compliance with policies and procedures. May plan, assign, and/or supervise the work of others. Participate in professional development sessions or seminars. Work on special projects. Lead special and cross-functional project teams. Present training sessions related to payroll (time and attendance system, payroll policies/procedures, etc). Perform additional duties as assigned.

(35%)* Payroll: responsible for accurate preparation, documentation, distribution, and reconciliation of payroll for the health system. Manage electronic timekeeping system. Review the computation of pay and associated deductions for accuracy. Maintain understanding of human resource labor and pay rules and regulations. Process time off requests, payroll adjustments, non-benefit deductions, and garnishments. Balance and reconcile net pay, taxes, taxable wages, and tax related deductions. File timely and accurate online payments for tax withholding, child support, and other deductions.

(35%)* Accounts Payable: manage accounts payable by reviewing and processing invoices for the health system using digital invoicing system and accounting software. Establish and maintain relationships with new and existing vendors. Compare purchase orders, prices, terms of payment and other charges. Reconcile vendor statements. Process and distribute payments. Ensure vendors are paid timely and accurately while adhering to departmental procedures.

(20%)* Customer Service: provide support as a critical point of contact for employees and vendors. Respond to inquiries related to employee time cards, payroll policies and procedures, tax withholdings, etc., as well as vendor inquiries related to invoicing and payment. Ensure issues are escalated and resolved promptly.

(10%)* Regulatory Reporting: responsible for reporting to the state and federal government including State of Michigan, Internal Revenue Service, Unemployment Insurance Agency, Social Security Administration. This consists of quarterly reporting of federal taxable wage and taxes paid, monthly and annual reporting of state sales and withholding tax, quarterly reporting of wages that qualify for unemployment, annual reporting of employee wage and tax statements, annual reporting of required vendor payments.

OTHER DUTIES AND RESPONSIBILITIES:

Operate departmental office software including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Infor (Lawson), OnBase, Brainware.

Compiles and reports on Payroll related metrics and analyze for trends.

Develop and recommend revisions to Payroll related policies, process flows and procedures.

Maintain detailed files for documentation.

Analyze, audit, and reconcile various earnings, deductions, tax withholdings, PTO accruals in response to inquiries.

Educate employees on health system practices and tools such as MyMichigan Health intranet, Policies and Procedures, Manager and Employee Self Service to encourage employees to resolve issues with tools that are provided and available to them.

May participate in training for employees and leaders.

Assist in special projects and performs other various Payroll or Accounts Payable tasks as assigned.

N/A

High school diploma or GED is required

Minimum of 3-5 years experience in payroll, accounting, or accounts payable required. Associate's or Bachelor's Degree in Business or a related field preferred.

EXPERIENCE, TRAINING AND SKILLS:

Strong numerical aptitude and attention to detail.

Extensive knowledge of computer software with demonstrated proficiency in or knowledge of using a variety of computer software applications especially Microsoft Excel and the Microsoft Office Suite.

Working knowledge of payroll disciplines including compensation practices, organizational design, employee and union relations, federal and state employment laws.

Demonstrate flexibility and ability to interact with employees at all levels. Be able to manage multiple conflicting priorities and multiple business units in multiple locations.

Ability to solve problems involving several options and situations.

Analytical skills necessary to conduct basic research, analyze and interpret data, and identify and solve problems by proposing a course of action.

High level of interpersonal skills to handle sensitive and confidential situations and information

Strong emphasis on customer service excellence.

Knowledge of office administration procedures. Ability to operate most standard office equipment.

PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:

Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.

Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.

Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.

Overall vision and hearing is necessary with or without assisted device(s).

Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.

Some exposure to blood borne pathogens and other potentially infectious material.  Must follow MyMichigan Health bloodborne pathogen and TB testing as required.

Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.

Overall dexterity is required including handling, reaching, grasping, fingering and feeling.  May require repetition of these movements on a regular to frequent basis.

Physical Demand Level: Sedentary.  Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs.