Maintenance Coordinator

4 days ago

Bend, Oregon, United States Compass Commercial Full time

Overview:

We're looking for a Maintenance Coordinator to join our Maintenance team in Bend, Oregon. This role is the operational hub of our maintenance department — coordinating, assigning, and tracking all work orders across our managed portfolio. You'll support the Operations Manager, ensure maintenance requests are handled efficiently, manage supplies and vendor schedules, and keep our systems organized and compliant. This position is ideal for someone with strong organizational and communication skills who enjoys keeping teams and systems running smoothly.

Who We Are:

  • Compass Commercial is Central Oregon's premier commercial real estate firm, and as a team, we have the greatest collective industry expertise in the region. We are Central Oregon's one-stop shop for all things commercial real estate – offering brokerage, property management, and construction services under one roof for clients in Central Oregon and beyond.We foster a culture of teamwork and collaboration and are committed to our team members' career growth and empower them to do their best and take on new challenges. We actively encourage personal and professional growth and like to have fun while working hard.

What You will Do:

  • Work Order Coordination: Assign, prioritize, dispatch and track maintenance work orders using Yardi Facilities Manager (or equivalent). Monitor technician progress, adjust priorities for emergencies, and ensure accurate billing and recordkeeping.
  • Oversight & Compliance: Track completion and compliance of work orders, maintain performance data, and escalate issues per company policy.
  • Inventory & Purchasing: Monitor maintenance supplies and tools, perform audits, reorder inventory as needed.
  • Vendor Scheduling: Coordinate annual inspections (Fire-Life-Safety, elevators, etc.) and communicate testing schedules with tenants and staff.
  • Administrative Support: Compile reports, track budgets, organize weekly safety and operations meetings, maintain departmental records and seasonal maintenance schedules.
  • Communication: Serve as the first point of contact for maintenance technicians and escalate issues appropriately.

Desired Skills & Traits:

Required:

  • 2+ years of experience in property/facilities/maintenance coordination (commercial real estate or building management preferred)
  • High school diploma or equivalent
  • Strong organizational and communication skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Working knowledge of Yardi or similar facilities management software
  • Basic understanding of building systems (HVAC, plumbing, electrical)
  • Associate's or bachelor's degree
  • Experience managing vendor compliance, scheduling and contract tasks

Why Join Compass Commercial?

Compass Commercial offers a competitive and supportive work environment, including:

  • Competitive salary with performance bonus potential
  • Comprehensive health insurance (medical, dental, vision)
  • 401(k) with company match
  • Generous PTO and holiday schedule
  • Professional development opportunities and certification support
  • Client-focused, supportive, people-first culture grounded in collaboration and integrity

Job Type: Full-time

Pay: $65, $70,000.00 per year

Work Location: In person

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