Accounts Receivable Specialist

Overview
Accounts Receivable Specialist (On-Site)
About SPAR
SPAR is a global leader in consumer solutions, proudly partnering with top-tier CPG brands and Fortune 100 retailers across 10 countries. As we continue to grow, we're expanding our Team with passionate professionals who are ready to make an impact. If you thrive in a fast-paced environment, enjoy solving problems, and are driven by operational excellence—we want to hear from you

Why SPAR?

• Work Environment: In-office position based in Charlotte, NC
• Competitive Pay: We recognize and reward your expertise
• Robust Benefits: Medical, Dental, Vision, Life Insurance & more
• Retirement Options: 401(k) and Roth plans to help you plan ahead
• Generous PTO: Maintain work-life balance with paid vacation and personal time
• Career Growth: Ongoing learning and development opportunities
• Inclusive Culture: Join a collaborative, diverse team committed to innovation and respect

What You'll Do
The Accounts Receivable Specialist is responsible for managing all aspects of the accounts receivable process, including invoicing, cash application, reconciliations, collections, and credit analysis. This role requires a high level of accuracy, attention to detail, and the ability to work collaboratively across departments to ensure timely collections and accurate reporting. The Accounts Receivable Specialist will support external audits, assist with process improvements, and provide regular AR-related reporting to management.

Key Responsibilities
Accounts Receivable & Invoice Management

• Manage the entire lifecycle of customer invoices from issuance and distribution through payment application, resolution of discrepancies, and closure.
• Monitor and track outstanding invoices to ensure timely payment.
• Maintain accurate records and documentation for all invoices and payment activity.
• Reconcile all customer service worksheets to the billing system prior to releasing final invoices.
• Complete AR reconciliations and month-end closing tasks.

Collections & Credit

• Analyze customer payment trends and creditworthiness to mitigate financial risk.
• Monitor aging reports and implement collection strategies through proactive outreach and follow-up.
• Conduct outbound collection calls and send collection notices as needed to ensure timely payment.
• Investigate and resolve customer billing discrepancies and disputes.
• Prepare credit memos, statements, and collection letters when required.
• Calculate interest and late fees on overdue accounts when applicable.

Reporting & Process Improvement

• Prepare periodic AR status, summary, and activity reports for management review.
• Support external audits by providing requested AR documentation and reconciliations.
• Recommend and implement process improvements to increase AR efficiency and accuracy.
• Collaborate with internal departments (customer service, sales, operations) to improve customer billing and collections processes.

General

• Function in a highly collaborative environment where flexibility and teamwork are crucial to organizational success.
• Perform other related duties and/or ad hoc projects as assigned.

What You Bring

• Strong organizational and analytical skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to consistently meet deadlines and prioritize workload effectively.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience using Workday Preferred or other enterprise-level financial/accounting systems required.
• Experience working in multi-system accounting environments preferred.

Ready to Make an Impact?
Join SPAR and be part of a high-performance payroll team where your work directly supports our people and fuels our success. We're building the future—together.

Apply now and help shape what's next
DISCLAIMER: The preceding description is not designed to be a complete list of all duties and responsibilities required.

SPAR has over 50 years of experience in retail and consumer goods, serving some of the world's best companies. We offer end-to-end services to ensure our client's product is available and presented most compellingly. We focus on our client's return on investment (ROI) by applying our unique software solutions, experienced resources, and passion for results.

SPAR provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. SPAR prohibits workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, SPAR complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. Improper interference with the ability of SPAR's employees to perform their job duties may result in discipline up to and including discharge.