Construction Billing Specialist

About Us

At Fabulous Floors LLC, we are a dynamic and customer-focused construction company specializing in high-quality flooring solutions for both residential and commercial properties. With years of experience in the industry, we pride ourselves on our commitment to delivering exceptional craftsmanship and unparalleled customer service. Our team works diligently to ensure that every project, no matter the size, exceeds our clients' expectations.

We value integrity, attention to detail, and a hands-on approach to project management. Whether we are providing custom flooring designs for homeowners or managing large-scale commercial projects, we maintain the same level of dedication and expertise. At Fabulous Floors LLC, we foster a collaborative, supportive environment where every team member contributes to our success. We strive to be the go-to partner for all flooring needs, with a reputation built on quality, trust, and long-lasting relationships.

Join us at Fabulous Floors LLC, where your career can grow alongside a company that values excellence, innovation, and professional development.

Benefits Offered

• Fabulous Floors offers health insurance plans, including one that is 100% paid by the company.
• SIMPLE IRA employer matching contribution up to 3%
• Competitive paid time off, plus nine (9) company holidays

Job Summary

We are seeking an experienced Construction Billing Specialist to join our team. This role is essential in managing both residential and commercial accounts receivable (A/R) and invoicing, ensuring timely and accurate billing for various construction projects. The ideal candidate will have hands-on experience with residential and commercial billing processes, contract administration, as well as knowledge of construction-specific documentation. A keen eye for detail, organizational skills, and the ability to communicate effectively with internal teams and clients is a must.

Key Responsibilities

• Complete contract checklist and ensure all necessary documentation is in place.
• Setup and maintain organized job folders consisting of certain project-related documentation, such as contracts, change orders, pay apps, and correspondence.
• Obtain insurance certificates, resale/exemption certificates, and ensure compliance with contract terms.
• Assist with tasks associated with job setup such as badging, drug testing, and fingerprinting when required.
• Monitor and manage billing cycles, ensuring that invoices are issued on time in accordance with project timelines and payment schedules.
• Gather subcontractor lien waivers and supplier lien waivers.
• Prepare accurate and timely invoices using AIA billing documents and lien waivers based on internal billing worksheets, and a detailed review of contracts and change orders, statements of value, work completed, and retainage.
• Manage and process direct invoicing for residential construction projects, ensuring invoices are issued in accordance with contract terms and payment schedules.
• Assist with preparation, verification, and submittal of occasional contractually required documentation, such as certified payroll.
• Communicate with clients regarding billing inquiries, address any discrepancies or disputes, and ensure resolution in a professional and timely manner.
• Support internal processes associated with tracking of outstanding accounts receivable and collections.
• Update and maintain internal tracking reports.
• Knowledge in Billing platforms such as Textura, GCPay, and Procore.
• Contribute to additional accounting department projects as needed.
• Stay adaptable to process improvements and procedural changes.
• Foster a positive, team-oriented environment and enjoy the work you do

Qualifications

• Associate's or Bachelor's degree in Accounting or related field preferred.
• Minimum of one (1) year of experience in construction billing, including experience with AIA billing documents, lien waivers, certified payrolls, and insurance/bond documentation.
• Proficient in Microsoft Office Suite (Excel, Word).
• Ability to work independently and as part of a team.