Business Administrator

12 hours ago

Atlanta, Georgia, United States Coalesce Management Consulting Full time $40,000 - $60,000 per year

Position Summary

As a Business Administrative Assistant, you will provide professional administrative and operational support to the team. You will manage calendar and meeting logistics, handle expense and invoice processing, coordinate travel, assist with records and filing, maintain office supplies and equipment, and serve as a point of contact for internal and external stakeholders.

While this is an entry level role, you'll be working in a fast-paced environment within a large organization, so strong organization, professionalism and adaptability are required.

Key Responsibilities

  • Manage meeting scheduling, calendar invites, travel arrangements, logistics (room reservations, catering, video/teleconference setup).
  • Process expense reports, P-card statements, invoices, check requests, purchase requisitions, and maintain departmental budget tracking as needed.
  • Maintain department records, spreadsheets, shared drives and collaboration tools (e.g., Microsoft Teams, SharePoint).
  • Provide general office support: answer phones, greet guests, manage mail distribution, ensure supplies and equipment (copiers/printers/fax) are functional and stocked.
  • Coordinate with other administrative or support staff to ensure team coverage and continuity of services.
  • Anticipate team needs, act with initiative and discretion, and deliver assignments with high accuracy and timeliness.
  • Work under general supervision, manage multiple priorities in a large-organization context, and adapt to evolving business needs and conditions

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