Administrative Support Specialist I

1 day ago

Stillwater, Oklahoma, United States Oklahoma State University Full time $20,000 - $40,000 per year
Campus

OSU-Stillwater

Contact Name & Email

Tara Youngblood,

Work Schedule

Monday through Friday, 8:00 am - 5:00 pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$ $20.00

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

As an outreach component of Oklahoma State University, OSU Fire Service Training provides training and educational services that enable Oklahoma emergency responders to safely meet recognized standards of professional competence. Our purpose is to prepare Oklahoma's firefighters and other emergency responders to successfully meet the challenges they may be called to face in the performance of their duties. We invite qualified individuals to apply for the role of Administrative Support Specialist in our Certification Programs.

This position will provide administrative, clerical, and program support for certification, testing, and accreditation processes. The position plays a critical role in assisting with certification exams, maintaining accurate records, supporting accreditation compliance, and assisting with program events and communications. The Administrative Support Specialist also serves as a point of contact for students, evaluators, and staff, ensuring smooth operations and excellent customer service.

Required Qualifications
  • High School/GED (degree must be conferred on or before agreed upon start date)
  • Administrative Support Specialist I: 1 year of clerical/customer service experience.

Administrative Support Specialist II: 2 years of clerical/customer service experience.

Senior Administrative Support Specialist: 3 years of clerical/customer service experience.

Post-secondary education may substitute for years of required experience.
- Certifications, Registrations, and/or Licenses:

Valid driver's license
- Skills, Proficiencies, and/or Knowledge:

Strong organizational skill with ability to manage multiple task and deadlines. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite and database management. Ability to work independently and collaboratively with diverse teams.

Must have the ability to lift 50 lbs.

Preferred Qualifications
  • Associate's

Business, administration, or related field.
- Four years of experience providing administrative or clerical roles.

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