Payroll Implementation Specialist

As a Payroll Implementation Specialist, you will ensure successful payroll system implementations for clients. This role demands a strong grasp of payroll regulations and software, along with excellent time management and consultation skills. Your focus will be on optimizing client payroll for accuracy, compliance, and efficiency.

Are you looking for a vocation where your sense of calling and shared passion to serve God can be used for God's glory? Are you seeking to be part of a trusted team that helps our clients thrive as they proclaim the gospel in word and deed across the US? Auxilio, in Latin, means "to help, support, partner, remedy." Auxilio exists to serve Christian churches and faith-based nonprofits by being a trusted business partner. Our work allows church leaders to focus on their mission.

Are you interested in joining a team that supports Christian churches and non-profits? Auxilio exists to serve these organizations as a trusted business partner, allowing ministry leaders and executive directors to focus on spreading the Christian gospel across the U.S. If this mission resonates with you, we would love to welcome you on board.

Auxilio is a Christian-owned business that fosters a connected culture. We hold weekly staff meetings for business updates, offer support to one another, and pray for our clients, all to build a strong community.

We're looking for candidates residing and working in CO, DC, FL, GA, KY, MA, MD, MO, NC, NJ, PA, SC, TN, TX, and VA. Please note that we can only consider applicants who live and work in the listed states. We also welcome military spouses outside these states as long as they are legal residents of one of the hiring states (as qualified by the MSRRA). For recruiters, Auxilio will not use for-hire recruitment for this position, and does not give permission to be contacted. This job posting will close on October 31, 2025.

Duties/Responsibilities:

Payroll System Implementation:

• Collaborate with clients to understand their payroll implementation requirements.
• Configure and customize payroll, including time tracking, PTO, and sick policies to meet specific needs.
• Oversee the installation, setup, and testing of the payroll software system.
• Ensure data migration from the legacy payroll system when applicable.
• Import and balance historical payrolls to prior filings, when applicable.

Payroll Compliance and Regulation:

• Stay current with federal, state, and local payroll laws and regulations to ensure that the payroll system implemented complies with all relevant laws and standards.
• Apply for the client's state, county, locality, or city tax accounts.
• Follows all security protocols to safeguard confidential, proprietary, and/or customer data.

Payroll Process Optimization:

• Analyze and review existing payroll processes and identify areas for improvement.
• Develop and implement best practices to enhance efficiency and accuracy.

Payroll Testing and Quality Assurance:

• Process the first and second client payroll and verify accuracy with the client.
• Ensure that the payroll generates accurate calculations and reports.

HR, Benefits, and Workers' Compensation

• Assist clients with clergy by providing resources to develop their compensation package and advise on SECA Allowance and extra W4 withholding.
• Review employee job classifications for accuracy in exempt/nonexempt. When necessary, develop a plan with the client for changing classifications and pay schedules, implement time tracking, and provide training.
• Onboard new client employee hires during onboarding, including I-9 and E-Verify when applicable.
• Facilitate adoption agreements for the client's benefits provider for dental, vision, ancillary products, and retirement plans.
• Facilitate the client's employee enrollment forms for the client's benefits provider.
• Apply for workers' compensation policy quotes when required by state law.

Documentation and Reporting:

• Maintain detailed records of the implementation process and any system/process changes.
• Generate regular progress reports for management and clients.
• Document client implementation notes for the Client Services Team and support the Partner Strategists within this team as a subject matter expert.

Additional Team Support:

• Monitor the client finance inboxes three times a day for client requests. Read, respond, research, and/or assign emails to another user.
• Pay client bills, including setting up vendors for payment and sending W-9s to contractors.
• Enter transactions from the client's bank feed in QuickBooks Online.
• Enter check donations in the client's CRM/ChMS.
• Support the Finance Implementation Strategist with ongoing client management, reconciliation, and onboarding tasks as needed.

Client Services Team Support:

• Participate in client handoff meetings to transfer client setup knowledge to the Partner Strategist Team in Client Services, ensuring a smooth handover.
• Address and resolve payroll implementation or accounts payable issues or questions.

Qualifications:

• High School Diploma or equivalent.
• 5 years of required payroll experience with deep knowledge of payroll processing or 5 years of payroll implementation experience.
• 2 years of knowledge in employment law, specifically FLSA and I-9 compliance
• Solid experience in multi-state payroll is a must.
• 1 year of accounts payable experience.
• Experience with payroll, accounting, invoice management, and church management software is highly desirable. Gusto, QuickBooks Online, Google Workspace, Front, Trello, OnRamp, Planning Center, and are also desirable.
• Experience in a church or faith-based non-profit is highly desirable.
• Certified Payroll Professional certification (CPP) is highly desirable.

Required Knowledge/Skills/Abilities:

• In-depth knowledge of payroll laws, regulations, and compliance at the Federal and State level.
• Expertise in Non-Profit/Church/Clergy Payroll: Must demonstrate a thorough understanding of unique clergy compensation rules, including Housing Allowances, SECA (Self-Employment Contributions Act) reporting, and other non-profit payroll compliance issues.
• Experience in accounts payable using accounting software and bill pay platforms.
• Ability to reconcile payroll and financial data between platforms or accounts.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, including consultation skills.
• Attention to detail and accuracy in data handling are crucial.
• Ability to lead HR/payroll system implementation projects, including configuration, testing, and end-user training.
• Proven ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Self-motivated and adept at working independently in a remote setting.
• Ability to learn new software quickly.

This job description for a Payroll Implementation Specialist outlines the primary responsibilities and qualifications required for the role. The specific duties and requirements may vary depending on the organization and the complexity of the payroll systems implemented.

Here is what you can expect from us:

Competitive compensation, health insurance with employer HSA contribution, basic life, dental, and vision. Paid vacation and sick time, 12 paid holidays, and 401k with 3% employer contribution.

Auxilio has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and the position's market data. The actual salary for this role may vary by location. The annual salary for this position is $65,000 to $80,000 per year.

$65,000 - $80,000 per year