Executive Assistant

Executive Assistant – Needed, Loves to Work
Application Instructions

***To be seriously considered for the Executive Assistant role, you must complete our online application, which includes a short 7–10 minute Culture Index assessment. This assessment is a vital part of the process, helping us understand your personality, work style, and approach to tasks and problem-solving.***

Click here to complete the application and assessment
.

About the Role

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant who thrives in a fast-paced environment. This role is essential to the success of our team, supporting both the CEO and the operations of the business.

You'll be responsible for managing highly impactful administrative tasks, optimizing business processes, ensuring seamless scheduling, handling invoicing and payroll, and keeping our team running efficiently. In addition, you'll act as the CEO's right hand, ensuring travel, scheduling, and daily priorities are handled flawlessly.

You will also lead and oversee our freelance team of videographers, photographers, graphic designers, and community managers. You will own the full process of hiring, onboarding, training, and holding freelancers accountable to assigned client accounts and KPIs, providing them with ongoing support and direction.

This role is not for someone who waits to be told what to do. You anticipate needs, solve problems before they happen, and take pride in making things run smoothly behind the scenes. If you thrive on creating organization, structure, and efficiency, this is the job for you.

About Social Practice

Social Practice is a
bold and vibrant social media content marketing agency

specializing in the
medical aesthetics industry

. We help plastic surgeons, med spa owners, dermatologists, and cosmetic dentists grow through
social media, paid media, influencer marketing, and more

.

As a
faith-based company

, we're inspired by purpose, powered by strategy, and driven to excellence. Guided by our core values—
Leadership, Excellence, Communication, Accountability, and Wellness

—we empower our team to thrive and create a meaningful impact.

Key Responsibilities1. Executive Support (CEO)

• Act as a gatekeeper for emails, meetings, and requests—protecting time for high-impact work.
• Own the CEO's calendar, manage schedules, and ensure flawless time management.
• Coordinate travel arrangements (flights, accommodations, itineraries) with precision.

2. Sales & Marketing Support

• Support preparation and follow-up for sales meetings and strategic initiatives.
• Assist in the development of lead funnels like courses, giveaways, and content offers.
• Manage podcast logistics, scheduling guests, and overseeing production.
• Craft engaging podcast episode descriptions and marketing materials.
• Assist with marketing emails, social media content, and event materials.
• Coordinate branded swag and promotional materials for events.
• Maintain the website, updating pages, blogs, and HubSpot forms.

3. Photoshoot Coordination

• Schedule photoshoots and handle logistics with the photo/video team.
• Arrange travel for team members attending conferences and events.
• Ensure all contracts, invoicing, and payments for shoots are handled smoothly.

4. Business Operations & Administrative Support

• Manage invoicing and payroll, ensuring accurate and timely payments.
• Handle overdue invoices and financial follow-ups with professionalism.
• Lead recruiting & interview process, attracting top talent that align with job position experience needed + company culture, mission, and values, with CEO being the final decision maker on candidate selection.
• Oversee hiring and onboarding, ensuring a seamless experience for new team members.
• Maintain company systems, improving processes and organization.
• Exceptional at the details and able to synthesize information for actionable steps
• Coordinate and execute team events, birthdays, and corporate gifting.
• Keep the office stocked, organized, and running smoothly.
• Sharing meeting recaps, notes and action items via email or Slack

5. Freelance Team Management & Leadership

• Lead, manage, and hold accountable our freelance team of videographers, photographers, graphic designers, and community managers.
• Own the process of hiring, onboarding, and training freelancers.
• Assign freelancers to client accounts and ensure they understand expectations and timelines.
• Host quarterly meetings with the freelance team to ensure alignment and engagement.
• Establish and track performance goals and KPIs for freelancers, and provide ongoing support and coaching.
• Collaborate closely with internal client experience and content teams to ensure freelancers deliver high-quality work that meets client objectives.

6. Process Development & Optimization

• Identify inefficiencies and implement better systems and workflows.
• Keep internal SOPs up to date and ensure team compliance.
• Automate tasks where possible to streamline operations.

What We're Looking For

• Hyper-organized & proactive:

You stay 10 steps ahead, anticipate needs, and thrive on structure and efficiency that you create to help us impact our clients.
- Detail-obsessed:

You catch every typo, double-check every number, and make sure nothing falls through the cracks.
- Master communicator:

You write professional emails, communicate clearly, and keep everyone aligned.
- Leadership & team management skills:

You are comfortable leading, managing, and holding freelance contributors accountable to deadlines and expectations, while also providing mentorship and fostering positive relationships.
- Tech-savvy:

Proficient in Google Workspace, Microsoft Office, , Notion, HubSpot, and other project management tools.
- Problem-solver & decision-maker:

You don't wait for permission—you take ownership and get things done.
- High integrity:

You handle sensitive information with discretion and professionalism.
- Customer service mindset:

You support our clients and team with empathy and excellence.
- Adaptable & resourceful:

You embrace change, love learning, and thrive in a fast-moving environment.
- Emotionally intelligent & culture-driven:

You read between the lines, understand diverse perspectives, and lead with emotional awareness to foster a collaborative, inclusive, and high-performing culture. You recognize team dynamics, handle stress with composure, and create an environment where people feel valued and empowered to do their best work.

Qualifications

• Bachelor's Degree

in business administration, communications, marketing, management, or a related field (preferred).
- 5+ years of experience

as an administrative or executive assistant.
- Experience working in a
fast-paced

environment, preferably with high-end clientele.
- Strong time management skills—you could teach a
masterclass

on prioritization.
- A passion for
process development, efficiency, and making businesses run smoother.

Compensation & Benefits

• Position Status: Full Time
• Pay:

Starting at $75,000/year, salary based on experience
- Location:

In-office at
6060 N. Central Expressway, Suite 500, Dallas, TX 75206
- Flexible hours:

Office Days on Tuesday + Thursday 8AM-5PM, work remotely Monday, Wednesday and Friday.

Who You'll Report To:

• Direct Supervisor:

CEO
- Collaboration With:

Operations, Client Experience Team

Think You've Got What It Takes?

We want someone who
doesn't just chase the ball—they RUN ahead of it, anticipating every move.

If you're ready to thrive in this role, submit your
resume, cover letter, and anything else that makes you shine

to
-

.

Bonus points if your cover letter makes us say, "Wow, they're perfect."

Why You'll Love This Role at Social Practice:

You'll be part of
a growing, purpose-driven company

in the medical aesthetics space.

You'll have
autonomy

to improve processes, take ownership, and
make a real impact

.

You'll work with
an amazing, faith-driven team

that values leadership, excellence, and accountability.

You'll
never be bored

—this role is dynamic, fast-paced, and built for someone who loves
problem-solving and organization.

We can't wait to meet you