Administrative Coordinator/Sr. Administrative Coordinator

Work for the IMF. Work for the World.

The Corporate Services and Facilities Department, Front Office (CSFAI) of the International Monetary Fund (IMF) is seeking to hire an Administrative Coordinator. The selected candidate will provide a wide range of administrative support to the divisions they are assigned to, including supporting the CSF Front Office.

The candidate will be expected to work with minimum supervision and exercise initiative and sound judgment to ensure the smooth functioning of the administrative operations. The selected candidate will also work in close collaboration with the CSF Office Manager, Lead Administrative Coordinator and other divisional assistants. Flexibility in working hours and willingness to work overtime at short notice is essential.

Main Duties and Responsibilities

Duties will include the monitoring of the flow of information, keeping track of shifting priorities, monitoring deadlines, and working as an integral part of the Front Office team, substituting for the Senior Administrative Coordinator as needed, and sharing Immediate Office administrative tasks with department colleagues. Other responsibilities will include:

• Assist the Strategy, Resource and Risk Management (SRU) team to include, but be limited to coordinating offsite meetings and retreats; interacting with Information Technology Department and Audio Visual to support CSF Town Halls and Brown Bag sessions; expense reporting; Calendar coordination; document management. As determined by the Office Manager/Alt. Office Manager, assist other divisions/teams as needed.
• Primary liaison to monitor the CSF Review mailbox input to the Common Review System (CRS) platform ensuring timely notification throughout the department and submission of deliverables to the CRS platform.
• In coordination with the Office Manager/Alt. Office Manager, provide ongoing guidance, feedback, and relevant training to other assistants to ensure the smooth functioning of the administrative operations in the department.
• Provide coverage for and additional support to the Lead Administrative Coordinator, as needed, including during absence or spikes in workload.
• Flexibility in working hours and willingness to work overtime at short notice are essential.
• Handle administrative responsibilities delegated by the Office Manager/Alt. Office Manager as needed.

Educational Qualifications:

Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required. External candidates must have had at least two (2) of the six required years of experience in a lead role.

Additional Qualifications:

In addition to the qualifications listed above, this position requires:
 

• Proven ability to work with minimum supervision and exercise independent initiative.
• Proficiency in Microsoft Office software (i.e., Word, PowerPoint, SharePoint, Excel) Adobe Acrobat, Canva and Outlook.
• Proficiency in data analytics tools such as PowerBi would be an asset.
• Proven strong organizational, interpersonal skills, administrative, analytical, oral and written communication skills.
• Capacity to work calmly, quickly, and in an organized fashion and the ability to handle multiple tasks in a timely manner, and the ability to perform as part of a team.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

Only candidates that have passed the IMF Admin Coordinator online exam in the past 12 months will be considered.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Department:

Hiring For:

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.