Assistant Director of the Evening Master's Program

Department

Harris School Evening Program

About the Department

Why policy? For a better world. Why Harris Public Policy? Because when it comes to better policymaking, evidence matters. We work at the frontiers of data collection and analysis, using the latest technology and social science methods to design policies that work for society. We conduct rigorous inquiry in an environment of innovation and risk taking, fearlessly questioning the status quo. We collaborate across the private, public, and nonprofit sectors, adopting new methodologies to drive better solutions. We engage with our city, our world, and our leaders every day to evaluate and test our ideas. And we lead with our passion for driving social change, knowing that passion alone does not equal impact. With passion and precision, we figure out what's best for society—and get it done. This is Harris Public Policy: Social impact, down to a science.

Job Summary

Assistant Director will manage administrative and student life aspects of Harris School of Public Policy's Evening Master's Program. This includes managing a graduate assistant, overseeing the maintenance and creation of SOPs, acting as academic advisor to EMP students. Managing the operating budget and liaising regularly with the Faculty Director. Intermediate knowledge of Excel, , Salesforce, Slate, Canvas, Gradescope, and AIS is required. Two days per week in person required.

Responsibilities

• Program & People Management:
• Manage one part-time graduate assistant (GA). Hold regular one-on-one meetings with GA, ensuring effective progress toward projects and timely completion of tasks.
• Manage entire program budget (operating expenses) as well as monthly tuition and scholarship projections.
• Perform quarterly scholarship audits.
• Perform all administrative functions related to academic advising, registration, classroom planning, and maintenance of academic records including processing graduation for all EMP students.
• Manage Leave of Absence and Resumption of Studies processes for all EMP students.
• Manage and process course drops and program withdraws.
• Manage the academic status of EMP students on academic probation.
• Create official letters and other necessary documentation for students' scholarship providers and other sponsors as needed.
• Student Life:
• Manage EMP Orientation and Graduation (planning, marketing, execution, and evaluation).
• Manage all aspects of student life programming (liaising with Harris departments, planning, marketing, execution, and evaluation of programs including quarterly Current Topics courses and surrounding events).
• Academic Advising & Academic Support:
• Act as academic advisor for EMP students.
• Manage EMP Tutoring Program including selecting, orienting, and liaising with tutors.
• Manage quantitative preparatory modules, including securing platform, negotiating updates, and maintaining performance records.
• Manage EMP TAs including orienting them and assisting with anonymous grading, cheating, and student relations.
• Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

-

Preferred Qualifications

Education:

• Bachelor's degree or higher focusing on communications, management, or higher education.

Technical Knowledge or Skills:

• Proficiency in the Microsoft Office Suite, Zoom, and the Google Suite.
• Strong interpersonal skills.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Ability to follow directions and communicate clearly.

Preferred Competencies

• Work independently and produce accurate, reliable work.
• Strong leadership and interpersonal skills.
• Ability to manage a variety of student needs and inputs and make decisions that align with program goals.

Working Conditions

• Must work in-office at Keller Center on Tuesday and Thursday.
• Must be present until 6:30 pm on Tuesdays and Thursdays to assist TAs, professors, and students upon arrival at Keller Center.
• Must hold regular weekly office hours during lunch and after 5 pm due to working student population.
• Must be able to lift up to 20 lbs.
• Must be able to manage multiple demands and triage demands in accordance with program goals and requirements.
• Must work one Saturday per quarter to facilitate Current Topics Courses.
• Must be present at weekend and after hours events including Graduation Social, and annual ARD networking dinner.

Application Documents

• Resume (required)
• Cover Letter (preferred)
• References (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$62, $72,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the

Benefits Guidebook

.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the

University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via

Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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