Recruiting & Admissions Specialist

The David Eccles School of Business is seeking a dynamic, energetic, and goal-driven Recruiting & Admissions Specialist to join our team supporting the Master of Business Administration and Specialized Master's Programs, including:

• Master of Accounting
• Master of Business Creation
• Master of Healthcare Administration
• Master of Real Estate Development
• Master of Science in Business Analytics
• Master of Science in Cybersecurity Management
• Master of Science in Finance
• Master of Science in Information Systems

In this role, you will lead proactive recruitment efforts, build strong relationships with prospective students, and drive enrollment growth for our programs. You will guide candidates through the admissions process, manage application pipelines, and provide critical administrative support to ensure a smooth and engaging experience from first contact to enrollment.

The ideal candidate thrives in a fast-paced environment, is passionate about connecting with people, and is motivated by achieving ambitious goals. Exceptional communication, relationship management, and project management skills are essential. If you love building rapport, hitting targets, and helping students achieve their dreams, we want you on our team.

Responsibilities

Recruiting Responsibilities:

• Prospective Student Outreach: Engage with prospective students (domestic and global) through various communication channels (phone, Zoom, in-person, email) to build relationships and generate interest in the programs.
• Lead Management: Gather, track, and manage leads from events and outreach efforts using Salesforce. Maintain and update lead lists to drive application submissions.
• One-on-One Engagement: Conduct personalized meetings with prospective students to discuss their educational goals, review application materials, and provide tailored guidance.
• Application Follow-Up: Contact prospective students who have started applications to encourage completion and offer ongoing support throughout the application process.
• Partnership Development: Collaborate with other higher education institutions and employer partners to organize and host informational events and expand recruiting opportunities.
• Event Coordination: Plan, organize, and participate in events such as graduate fairs, information sessions, on-campus Preview Days, and webinars. Handle all logistical aspects, including venue booking, catering, and follow-up.

Admissions Responsibilities:

• Application Coordination & Review: Oversee the entire application process, ensuring the accuracy and completeness of all submitted materials. Collaborate with the team to evaluate applications and identify qualified candidates.
• Personalized Counseling: Provide one-on-one guidance to prospective students, helping them navigate the admissions process and understand program details.
• Onboarding Support: Work closely with the Student Affairs team to facilitate a smooth onboarding process for new students.
• Graduate Admissions Collaboration: Work with the Office of Graduate Admissions to resolve application issues, assist with international student visas, and ensure a seamless admissions process.
• Scholarship Management: Identify and award scholarships to eligible candidates, ensuring a fair and transparent selection process.
• Data Integrity: Maintain accurate records in Salesforce, perform regular data clean-up, and ensure data accuracy for historical reference.
• Team Support: Provide additional support as needed to support the admissions and onboarding processes.

Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.

Work Environment and Level of Frequency typically required

• Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

• Nearly Continuously: Sitting, hearing, listening, talking.
• Often: Repetitive hand motion (such as typing), walking.
• Seldom: Bending, reaching overhead, Lifting – up to 25 pounds.

Minimum Qualifications

• Requires a bachelor's degree and 2-4 years' related experience, or equivalency (one year of education can be substituted for two years of related work experience).

Preferences

• Education and Experience: Bachelor's degree with 1-2 years of experience in sales, customer service, or similar roles requiring strong relationship-building skills in a fast-paced environment.
• Communication Skills: Exceptional written and verbal communication abilities, with a proven track record of delivering compelling presentations and engaging effectively across various channels.
• Work Ethic and Time Management: Strong competitive drive and work ethic, with excellent time management skills to handle multiple tasks effectively in a fast-paced environment.
• Attention to Detail: Ability to maintain high accuracy, ensuring data integrity and meticulous documentation.
• Independent Decision-Making: Proven ability to work autonomously and make sound decisions. A history of successful problem-solving and innovative resource management is essential.
• Organizational Skills: Demonstrated organizational abilities with a history of effective workload prioritization and understanding of complex processes and policies.
• Technical Proficiency: Proficiency in Microsoft (Excel, Word, PowerPoint) and experience with CRM systems is preferred.

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Required fields are indicated with an asterisk (*).

Required Documents

• Resume

Optional Documents

• Cover Letter

Open Date

11/03/2025

Requisition Number

PRN43486B

Job Title

Admissions Counselor

Working Title

Recruiting & Admissions Specialist

Career Progression Track

D

Track Level

FLSA Code

Administrative

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

• Monday through Friday, on-site at the University of Utah.
• Occasional evenings or weekends may be required to support classes or events.
• This role is not eligible for hybrid or remote work and is considered an essential campus position supporting faculty, staff, and students in person.

VP Area

Academic Affairs

Department

Executive Education

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$52,000 to $60,000

Close Date

12/05/2025

Priority Review Date (Note - Posting may close at any time)