Interim Accounting Specialist

4 days ago

Remote, Oregon, United States Vitalief Full time $60,000 - $90,000 per year

About Vitalief

Vitalief partners with Sites, Sponsors, and CROs to streamline research operations, reduce costs, and accelerate breakthroughs that improve patient care. We bring deep clinical research expertise together with practical, results-driven consulting to help organizations operate more efficiently and achieve sustainable growth.

The Role

Vitalief is seeking a skilled and detail-oriented accounting professional to provide interim support for key financial operations during a planned leave within our Finance team. The Interim Accounting Specialist will play a vital role in maintaining accurate financial records, supporting month-end close activities, and ensuring continuity in daily accounting functions. This role is ideal for an experienced accounting professional who thrives in a dynamic, fast-paced environment and enjoys working independently.

Engagement Details:

  • Location: 100% Remote (Company based in King of Prussia, PA).
  • Contract Duration: 3 to 6 months (potential extension).
  • Work Hours: Approximately 10 hours per week, with additional hours during monthly closing periods.
  • Compensation: Market competitive; commensurate with experience.

Responsibilities:

  • Monthly Close: Prepare and execute monthly close processes, including journal entries, reconciliations, and financial reporting.
  • Accounts Payable: Process vendor invoices, ensure timely and accurate payments, and maintain accurate AP records.
  • Employee Expense Management: Review, process, and record employee and contractor expense submissions with accuracy and timeliness.
  • Invoicing & Accounts Receivable: Generate and issue invoices, track collections, and maintain accurate AR records.
  • Payroll Support: Assist with payroll processing through ADP, ensuring data integrity, accuracy, and adherence to deadlines.
  • Process Improvement: Identify and recommend opportunities to enhance efficiency and accuracy in financial workflows.

Qualifications:

  • Minimum of 5 years of experience in full-cycle accounting, including monthly close, AP/AR, expense processing, and payroll support.
  • Bachelor's degree in Accounting, Finance, or related field.
  • Proficiency in QuickBooks Online (QBO) required.
  • Advanced Excel skills, including pivot tables, complex formulas, and data analysis.
  • Experience with ADP payroll systems.
  • Strong understanding of full-cycle accounting processes.
  • Familiarity with HubSpot preferred but not required.
  • High level of accuracy, attention to detail, and organizational skills.
  • Strong communication and time management abilities; able to work independently and meet deadlines.
  • Adaptable, proactive, and comfortable working in an entrepreneurial environment.

PHYSICAL DEMANDS: Prolonged periods of sitting at a desk and working at a computer. Standing, walking, visual perception, talking and hearing. Lifting up to 20lbs.

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