Senior Commercial Property Manager

Position:
Senior Commercial Property Manager

Reports to:
Senior Regional Director

Compensation:
$85,000.00-$100,00.00 annually, eligible for 10% bonus

Benefits:
Health, dental, and vision insurance, 401k with 4% match, paid time off, 12 paid holidays, tuition assistance, life and disability insurance, and more.

The UIP Companies, Inc. (UIP) has an opening for a Senior Commercial Property Manager with experience in retail, office, and/or industrial properties. The ideal candidate will be a self-sufficient, self-starter who is detail oriented and extremely organized. They possess a passion for world-class customer service and thrive in a fast-paced, dynamic environment.

Responsibilities
Leasing

• Manage the selection of leasing brokers, obtain quotes and comps, attend calls with investors, generate weekly leasing reports, coordinate with external broker for access/showings of vacant spaces to prospective tenants.
• Track upcoming lease expirations and renewals and alert management to same.
• Send out tenant open/close notifications including temporary closures/openings, and subleases/assignments. Perform final walks of spaces and collect keys during space turnover.
• Coordinate tenant moves (in and out) of leased premises.

Lease Administration

• Assist in the preparation and review of financial reporting (annual budgets, monthly reporting, quarterly accruals, variances and expenses) and process monthly accruals as directed.
• Prepare annual estimated and reconciled "Triple Net" charges (i.e. taxes, CAM, insurance, etc.) and letters for applicable tenants, and handle tenant inquiries and questions.

General Property Management

• Manage multiple sites to ensure the goals and objectives of each asset are achieved, ensure all tenant obligations under the terms of the lease are met, and tenants are compliant with site regulations.
• Manage the accounts payable process, which includes researching and coding invoices and running reports.
• Participate meaningfully in annual budgeting process and discuss budgets with investors.
• Complete other various projects and duties as assigned.

Customer Service

• Field tenant, customer and construction comments and complaints and responding when necessary.
• Enter work orders, audit, and close-out work orders upon completion.
• Establish and maintain a professional working relationship with all tenants.
• Coordinate with the maintenance team for requests including HVAC, pest control, and lighting.
• Maintain/update tenant contact lists for regular and after-hours communication.
• Be available for after-hours emergencies, and coordinate with on-call techs.
• Generate and distribute tenant notifications related to testing, manage requests via tenant coordination or management, power outages, violations, parking assignments, and traffic impact and handle tenant questions and inquiries.
• Maintain alcohol licensing updates and compliance for restaurant users as needed.

Physical Asset

• Assist with the direction and facilitation of tenants' requests for facility, janitorial and security assistance.
• Coordinate with Development Team on re-development projects affecting retail spaces.
• Maintain/update tenant required maintenance spreadsheets – HVAC, pest control, plumbing, elevator, etc.
• Obtain quotes for building services, review contracts and agreements, and provide recommendations.
• Prepare contracts, including vendor maintenance forms and change forms, as needed, along with scopes.
• Order property signage and uniforms as needed.
• Perform property inspections.

Qualifications

• 7+ years of experience in commercial property asset management, retail, office, and/or industrial properties
• Must have experience managing a minimum of 8 commercial properties
• College degree or continuing education courses in related fields
• Experience with CAM reconciliations, lease abstracts, lease negotiations, retail and commercial tenant management, rent collections and collections suits
• Proven ability to organize and handle multiple tasks simultaneously with the competence to manage time efficiently
• Intermediate skills in Microsoft Office programs including Outlook, Word, Excel
• Demonstrated experience with Yardi and Commercial Cafe
• Strong verbal and written communications skills
• Must possess a strong attention to detail
• Demonstrated ability to be self-sufficient and work independently
• Proven customer service skills, with an ability to calmly resolve disputes or complaints
• Must be flexible and able to adapt quickly with different projects in a fast-paced environment

The UIP Companies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, protected Veteran status, or any other applicable legally protected characteristics.